What are the responsibilities and job description for the Real Estate Assistant position at Remotual?
Job Title: Real Estate Assistant (In-Person Preferred | Hybrid or Remote Option Available)
Location: Glenview, IL
Employment Type: Full-Time
About Us:
We are a well-established law and real estate firm based in Glenview, Illinois, committed to providing exceptional service to clients in residential and commercial real estate. We’re currently seeking a proactive and detail-oriented Real Estate Assistant to support our team in delivering seamless real estate transactions and maintaining client satisfaction.
Position Overview:
As a Real Estate Assistant, you will provide essential administrative and operational support to our agents and clients. The ideal candidate is organized, responsive, and has working knowledge of the Illinois real estate process, including contracts, disclosures, and MLS systems. While in-person availability is preferred for collaboration and client interaction, a hybrid work arrangement may be considered for the right candidate.
Key Responsibilities:
- Assist with transaction coordination from contract to close
- Prepare, proofread, and process real estate documents, including contracts, disclosures, and listing agreements
- Coordinate property showings, open houses, inspections, and closings
- Maintain and update MLS listings and ensure accuracy of online property marketing
- Manage client communication and appointment scheduling
- Track deadlines and ensure compliance with legal and brokerage requirements
- Support database entry, CRM updates, and lead tracking
- Help maintain a professional, welcoming office environment for clients and vendors
Requirements:
- Prior experience in real estate, escrow, or a legal/administrative office setting
- Knowledge of Illinois real estate procedures and documentation
- Familiarity with MLS, DocuSign, and CRM platforms (Clio)
- Strong organizational and communication skills
- Ability to work independently and multitask effectively in a fast-paced environment
- High level of discretion and professionalism
- Illinois real estate license is a plus but not required
Schedule & Work Environment:
- Monday–Friday, with occasional weekend availability based on showings and closings
- In-person attendance at the Glenview office is preferred
- Hybrid or remote work schedule may be considered after training and based on performance
Compensation:
Commensurate with experience.
Please submit your resume and a brief cover letter detailing your experience with Illinois real estate and your availability.
Job Type: Full-time
Pay: $19.00 - $30.00 per hour
Benefits:
- Flexible schedule
- Paid time off
- Professional development assistance
Schedule:
- 8 hour shift
Application Question(s):
- What experience do you have working with real estate contracts or disclosures in Illinois?
- Which platforms are you proficient in?
- Describe a time you helped manage a real estate transaction. What were your responsibilities and how did you ensure deadlines were met?
- Are you available to work in person at our Glenview office?
- Yes, full-time in person
- Yes, but I prefer hybrid
- Hybrid only
- Remote only
- Please rank your comfort level with the following tasks (1 = Not Comfortable, 5 = Very Comfortable):
Coordinating property showings and open houses
Communicating with clients and vendors professionally
Reviewing and preparing real estate documents
Updating and managing CRM or client databases
Staying organized with multiple deadlines and tasks]
Work Location: In person
Salary : $19 - $30
