Listing Coordinator

Listing Coordinator – In-Office Role

Are you a natural project manager, highly organized, and detail-oriented? Do you thrive in a structured environment, ensuring every step of a process is completed smoothly and on time? If so, we have an exciting opportunity for you.

The Renee White Team is looking for a Listing Coordinator to manage the listing process from start to market launch. This role is the primary point of contact for sellers, ensuring a seamless experience while coordinating the work of various team members, including a Property & Marketing Coordinator, who supports listing preparation and marketing efforts, and a Transaction Coordinator, who handles contracts and paperwork. This position requires strong organizational skills, the ability to manage multiple projects at once, and proactive communication to keep everything on track.

This is a full-time, in-office role based in Walnut Creek, CA. Remote work is not available for this position.

Please submit your resume and a cover letter detailing why you're the perfect fit for this role.

We offer competitive compensation, performance-based bonuses, health benefits, and paid time off.

$68,000 - $75,000 yearly

Project Management & Client Coordination

• Act as the main point of contact for sellers, guiding them through the pre-market process and keeping them informed.
• Oversee the entire listing preparation process, ensuring all tasks are completed accurately and on schedule.
• Work closely with the Listing Marketing/Field Coordinator, who handles vendor meetings, property preparation, and listing marketing content.
• Manage and coordinate all property improvements and repairs, including paint, carpet, landscaping, and general repairs.
• Collaborate with the Transaction Coordinator, who manages contracts, disclosures, and compliance paperwork.
• Track and manage listing timelines, ensuring smooth execution of inspections, staging, photography, repairs, and sign/lockbox installations.
• Identify and address potential delays or challenges to ensure listings go live on time.

Communication & Organization

• Keep sellers, vendors, and team members informed about project status and next steps.
• Maintain detailed checklists and timelines for each listing.
• Coordinate with marketing and administrative teams to ensure all listing details are accurate and properly executed.

Marketing & MLS Support

• Review and ensure the accuracy, completeness, and market-readiness of listing descriptions.
• Verify that all listing details align with MLS (Paragon) requirements and marketing standards.
• Ensure all listing information is correctly presented across various platforms.

• 3 – 5 years of experience in administrative, project management, or real estate coordination roles.
• Strong organizational and time management skills with the ability to track multiple listings at once.
• Excellent written and verbal communication skills, particularly in client-facing interactions.
• Proficient in Google Suite (Docs, Sheets, Forms, Gmail, Calendar).
• Experience with MLS platforms (Paragon), real estate transactions, and CAR contracts is a plus.
• Experience with AFrame and Follow-Up Boss (FUB) is a plus.
• Strong ability to problem-solve and manage multiple moving parts in a fast-paced environment.
• Real estate experience is a plus.
• Willingness to obtain a CA real estate license within 6 months (this is not a sales position).

The Renée White Team is dedicated to delivering exceptional client service through expertise and commitment. We foster a collaborative environment where growth and success are achieved together. Our excellence is reflected in our 5-star ratings on Google and Yelp. As the #1 real estate team in Contra Costa County, with over $1.2 billion in gross sales, we have proudly maintained the top agent, team, or group distinction year after year since 2009.