What are the responsibilities and job description for the Transaction Coordinator position at Renée White Team?

Job Description

Transaction Coordinator – In-Office Role

Are you highly organized, detail-oriented, and thrive in a structured environment? Do you take pride in keeping everything running smoothly and ensuring every piece of the puzzle is in place? If so, we have an exciting opportunity for you.

The Renee White Team is looking for a Transaction Coordinator to join our dynamic real estate team. In this role, you will be responsible for managing real estate transactions from contract to close, ensuring accuracy, compliance, and efficiency throughout the process. This position requires exceptional organizational skills, strong communication, and the ability to coordinate multiple tasks seamlessly.

This is a full-time, in-office role based in Walnut Creek, CA. Remote work is not available for this position.

Please submit your resume and a cover letter detailing why you're the perfect fit for this role.

We offer competitive compensation, performance-based bonuses, health benefits, and paid time off.

Compensation :

68,000 - $75,000 yearly

Responsibilities :

Transaction Management

Oversee and manage all real estate transactions from listing to closing
Ensure all transaction files are accurate, complete, and compliant with industry regulations
Track contract deadlines, contingencies, and key milestones to ensure a smooth closing process
Prepare, review, and distribute contracts, disclosures, and addenda
Maintain secure and organized digital files in KW Command and Google Drive

Communication & Coordination

Act as the primary point of contact for clients, agents, lenders, and title companies

Provide transaction updates and address inquiries in a professional, proactive manner

Schedule and coordinate inspections, appraisals, and other necessary appointments

Identify and resolve potential delays to keep transactions on track

Compliance & Documentation

Stay informed about real estate laws, CAR contracts, and industry best practices

Ensure all required documents are completed accurately and submitted on time

Work closely with the team to maintain compliance and streamline operations

Qualifications :

Highly organized with strong project management skills, able to manage multiple deadlines and details efficiently

Excellent written and verbal communication skills, with a professional and client-focused approach

Proficient in Google Suite (Docs, Sheets, Drive, Gmail)

Experience with real estate software such as KW Command, AFrame, FUB is a plus

Familiarity with CAR contracts and California real estate processes is a plus

California Real Estate License is preferred or willingness to obtain one (this is not a sales position)

About Company

The Renée White Team is dedicated to delivering exceptional client service through expertise and commitment. We foster a collaborative environment where growth and success are achieved together. Our excellence is reflected in our 5-star ratings on Google and Yelp. As the #1 real estate team in Contra Costa County, with over $1.2 billion in gross sales, we have proudly maintained the top agent, team, or group distinction year after year since 2009.

Salary : $68,000 - $75,000

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