ACCOUNTING CLERK

JOB SUMMARY

The Accounting Clerk is responsible for ensuring the key functions of cash handling and accounts payable processing are completed in a timely and accurate manner and in accordance with Expotel Hospitality Service policies and procedures.

QUALIFICATION STANDARDS

Education & Experience:

• High School diploma or equivalent and/or related experience in a hotel or a related field preferred.
• College courses in an associate field preferred.
• Ability to understand and utilize basic computer equipment and applications, to include word processing and spreadsheet applications.

Physical Requirements:

• Flexible and long hours sometimes required.
• Sedentary work, exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

DUTIES & FUNCTIONS

Essential:

• Approach all encounters with guests, managers and fellow employees in a friendly, courteous and service-oriented manner.
• Maintain regular attendance in compliance with Expotel Hospitality Services standards, as required by scheduling, which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which includes wearing the nametag when working.
• Comply at all times with Expotel Hospitality Services standards and regulations to encourage safe and efficient hotel operations.
• Maintain a warm and friendly demeanor at all times.
• Employees must, at all times, be attentive, friendly, helpful, and courteous to all guests, managers, and fellow employees.
• Monitor, prepare, and communicate financial reports in accordance with Expotel Hospitality Service required due dates.
• Retrieve and process all deposits in accordance with hotel standards.
• Maintain adequate supplies of change and provide change to all departments as needed.
• Prepare Cash Over/Short reports on a daily, monthly, and yearly basis.
• Issue and redeem cashier banks as needed by the departments with the approval of the Controller.
• Audit cashier banks as required by hotel standards. Maintain all documentation.
• Process “due backs’ on a timely basis.
• Maintain all cashier contracts.
• Process petty cash receipts and reimbursements on a regular basis and inform management of any deviation to policy.
• Analyze and maintain all vendor communication and correspondence including, but not limited to, reviewing and processing invoices and disbursements, preparing various reports, monitoring critical payment lists, verifying vendor statement, etc.
• Monitor and ensure compliance of Expotel Hospitality Service approval levels, expense reporting procedures, employee relocation disbursements, expense dictionary usage, and other policies and procedures as required.
• Maintain purchase order systems, which include a listing of open PO’s for goods received but not invoiced, filing, notification of PO discrepancies, etc.
• Reconciliation of food and beverage purchases.
• Reconciliation of receiving logs with the appropriate personnel on a weekly basis.
• Ensure compliance with applicable state tax regulations.
• Be aware of rebate and payment program requirements to ensure compliance.
• Keep management aware of any unusual operation or financial occurrences and/or significant deviations from policies and procedures.

Marginal:

• Perform other duties as requested by management.
• Attend meetings/training as required by management.

EOE/AA/M/F/D/V

EP Renaissance BR, LLC does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, or any other protected characteristic protected by law.

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