Wedding Venue Coordinator

Description

The culture at Renault Winery Resort is built on our shared core VIVÂMEE Values – JOY, HUMILITY, & MINISTRY. JOY means that we are a true team that enjoys serving others and winning together. We have a healthy sense of pride in a job well done. HUMILITY means that we recognize the infinite dignity of each other (both team members & guests) and that we seek to be helpful to everyone no matter what is asked. Additionally, we are not afraid to ask for help or admit when we make a mistake. MINISTRY means that we know that our spirit of hospitality can be a true gift for our guests. We realize the purpose of our daily tasks and duties must be to deliver kindness and love, and that this power of intentionality has the capacity to revive the souls of our guests and our team. We hire, fire, reward, and praise our team members based on these characteristics, so it is essential that you share these core values in order to be a part of our wonderful team.

Come join a fun team with an amazing culture while working in a beautiful environment! Renault Winery is a recognized New Jersey State Historical site and the second oldest operating winery in the United States. The property currently consists of our hotel, Chateau Renault, our golf course, Vineyard National at Renault, a restaurant, House of Renault, a cafe, Cafe Le Fleur, and of course our historic winery, which includes the largest wine tasting room on the east coast. Today, Renault Winery has recently been acquired by VIVÂMEE Hospitality, with plans to offer a complete revitalization to this beautiful property, pursuant to the original vision of Louis Renault.

Perks for being a team member:

• Free Golf
• Benefits for Full-time team members
• 401k for Full-time team members
• Discounted merchandise and dining
• Discounts on hotel stays at all VIVÂMEE Hospitality resorts
• Exciting work culture

The role of the Wedding Venue Coordinator is to manage all assigned weddings for Renault Winery Resort. This role will be responsible for managing all wedding details and day-of wedding coordination by performing the following duties.

Responsibilities:

• Promote and portray the VIVÂMEE Values.
• Manage all weddings onsite at Renault from after the booking phase is complete by the Wedding Sales Team to the full day of wedding execution.
• Answer all questions from couples leading up to their wedding date via email including but not limited to answering questions on: vendor recommendations, hotel room blocks, onsite amenities etc.
• Coordinate all details leading up to and including the day of event including planning of wedding timeline, vendor load-in/out and vendor requirements (table needs, vendor meals etc.), floorplan creation, final menu adjustments and enhancements, ceremony details and more.
• Upsell and manage ordering all rental enhancements and upgrades including but not limited to linen, plateware, flatware, glassware, and charger upgrades.
• Schedule and confirm selections for all wedding tasting events with Director of Catering and Catering Manager.
• Host (6) six month planning meeting with couple to review overall wedding vision and select package upgrades.
• Host final walk thru and planning meeting with couples 60 days out from wedding date to review and confirm all final wedding details.
• Update BEO documents created by Wedding Sales Managers on CRM software to include new requests from the couple including rental and menu enhancements and upgrades.
• Prepare final BEO’s and Floorplan for distribution to the Catering Team. Communicate and confirm any event changes with the appropriate staff.
• Works as a strong team with the Sales Managers to ensure a smooth transition and planning process for all couples booking at Renault.
• Works closely with Director of Catering and Catering Manager to ensure a smooth day of execution of clients wishes as they relate to food and beverage.
• Be onsite for all weddings you are responsible for managing from start to finish, acting as the lead for the wedding, overseeing that the couples’ vision and wishes are executed at a high level.
• Oversee day of Wedding Venue Assistant who will be onsite to assist Wedding Venue Coordinator with all set-up and breakdown of weddings.
• Attend regional bridal shows and networking events.
• Look out for the safety of our staff and guests.
• Ensure that our guests enjoy their stay with us.
• Must be able to lift at least 25 pounds.
• Must be very flexible with your schedule - regular weekend work required.
• Participate in weekly Group Impact Meetings, addressing issues and concerns for stakeholder groups relative to the wedding segment.

Requirements

• Bachelor’s degree preferred
• Minimum of 2 years of event experience preferred

Disclaimer

“This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g. emergencies, changes in personnel, workload, rush jobs or technical developments).”

Renault Winery Resort is an Equal Opportunity Employer. In Compliance with the American with Disabilities Act, Renault may provide reasonable accommodation to qualified individuals and encourage both prospective and current employees to discuss potential accommodation with the employer.