Human Resources Coordinator

Come join the dynamic team at the Reno-Sparks Convention and Visitors Authority (RSCVA), where we don’t just market destinations—we create them!

As Northern Nevada’s premier destination marketing organization, we’re on a mission to showcase the incredible beauty, vibrancy, and adventure that Reno, Sparks, and the Tahoe region have to offer. From crafting unforgettable visitor experiences to driving tourism and economic growth, we’re passionate about putting our region on the global map.

Our four facilities include the Reno- Sparks Convention Center, the Reno-Sparks Events Center, the National Bowling Stadium, and the Reno-Sparks Livestock Events Center.

But that’s not all—working with RSCVA means being part of an organization that’s officially recognized as a Certified Amazing Workplace! We’re dedicated to fostering a collaborative, innovative, and fun environment where our team members thrive.

If you’re looking to make a meaningful impact while being part of a supportive and inspiring culture, RSCVA is the place for you. Let’s elevate Reno-Tahoe together!

Are you ready to be the heart of a fun, dynamic team that believes work should be as exhilarating as it is rewarding? As our HR Coordinator, you'll play a key role in fostering a culture of collaboration, creativity, and positivity across the organization. You’ll be the go-to person for all things people-related, ensuring our employees thrive while having the time of their lives.

In this role you’ll provide essential HR support to both the Director of Human Resources and the Employee Engagement Manager.

If you love working with people, have a knack for organization, and want to join a company that values both hard work and fun, this is your chance! Bring your passion for people, your creative spark, and your can-do attitude.

POSITION SUMMARY:

The Human Resources Coordinator (HRC) will assist with all daily functions in the Human Resources (HR) Department including assisting with the recruitment and onboarding process, compliance, payroll and benefits, training and development, and other internal and external HR related matters. The HRC will assist the Director of Human Resources and Employee Engagement Manager with all clerical and administrative tasks within the Human Resources office. The HRC will serve as a resource to employees regarding HR matters and ensure that compliance with all local, state, and federal laws is maintained. This position will perform other duties as assigned and assist with the completion of department objectives as set forth by the Director of Human Resources.

JOB DUTIES AND RESPONSIBILITIES:

• Assists the Employee Engagement Manager and Director of Human Resources with daily and administrative tasks, and general HR functions.
• Assists with the onboarding process for new hires, including submission of new hire documents to the appropriate areas, creation of badges, filing new hire documents, etc.
• Establishes and maintains all personnel files and ensure that they are maintained consistently with state and federal regulations. Keep the filing up-to-date and in a logical order.
• Assists employees with payroll, benefits, and policy questions.
• Answers inquiries in person, by email, or by telephone in a courteous and tactful manner.
• Assists with the administration of the payroll system and serve as a resource to employees for using the payroll system.
• Assists the Employee Engagement Manager with the recruitment process by tracking applications, screening applicants, completing employment verifications, and providing necessary information to hiring managers.
• Creates all offer letters as needed and submit them to management for approval.
• Ensures all procedures are followed for a timely and efficient recruitment process.
• Performs other administrative duties such as I-9 tracking and auditing, filing, etc.
• Assists with the job evaluation/performance management tracking and auditing.
• Promotes and assists with employee engagement activities.
• Assists in maintaining policies and procedures to ensure compliance with federal, state, and local codes, regulations, and ordinances.
• Attaches appropriate files to correspondence and ensures accurate recipients of information.
• Interacts with employees on a regular basis to keep lines of communication open; maintain positive staff morale and a professional, productive atmosphere.
• Consistently demonstrates positive, interpersonal relations with all constituencies; cooperates harmoniously with others in the accomplishment of the RSCVA’s strategic goals and objectives.
• Maintains confidentiality at all times.
• Is knowledgeable in the RSCVA Safety Program and takes necessary steps to maintain a safe work environment. Adheres to safe work practices to prevent injuries.
• Establishes and maintains effective working relationships with others.
• Adheres to attendance and punctuality requirements per RSCVA policy. Provides proper notification for absences and tardies. Takes corrective action to prevent recurring absences or tardies.
• Uses time effectively and constructively. Does not abuse supplies, equipment, and service.
• Observes all RSCVA and departmental policies governing conduct while at work (e.g., telephone and computer use, electronic messaging, smoking regulations, parking, breaks and other related policies).
• Produces accurate typed memoranda and human resources related employee documentation that are neat and prepared in the appropriate format. Edit drafts for proper wording, grammar, and content.\
• Performs other duties as assigned or required.

BENEFITS: The Reno-Sparks Convention & Visitors Authority offers a comprehensive benefits package to all full-time employees:

• 100% employer paid Medical, Dental, Vision, Group Life, Long-term and Short-term Disability Insurance for employees.
• 50% employer paid Medical, Dental, Vision and Group Life Insurance for dependents.
• Enrollment in the Public Employees Retirement System of Nevada (100% employer paid contributions).
• Paid vacation and sick time.
• 12 paid holidays and 1 floating holiday.
• 457(b) Deferred Compensation plan.
• Additional voluntary supplemental insurance programs.

JOB QUALIFICATIONS:

• 2 years of experience in a human resources role.
• Experience working with or for a governmental agency and experience with Nevada PERS is not required but is preferred.
• Knowledge of state and federal employment regulations.
• Experience with handling sensitive and confidential information.
• Efficient HR administration skills and people management skills.
• Understanding of human resources functions including recruitment processes, employee relations, regulatory compliance, and training and development.
• Skilled in performing clerical work with a strong attention to detail including spelling correctly; using good grammar; proper English and making arithmetical computations.
• Ability to use computer and various software programs, such as Microsoft Word, Excel, Outlook, Teams, and PowerPoint.
• Experience with Paycom preferred but not required.
• Ability to multi-task.
• Ability to review and comprehend all necessary documentation and reports.
• Ability to effectively communicate, both in writing and verbally, with staff, visitors, vendors, and the public.
• Possess a valid Nevada Driver’s License.

PHYSICAL REQUIREMENTS:

• Sit, Stand, walk, squat, bend (at neck and waist), twist, reach above & below shoulder level as needed during the shift.
• Simple grasping as well as repetitive use of hands and fine hand manipulation are needed to accomplish essential functions.
• Frequently required to talk or hear.
• The employee is occasionally required to climb or balance, stoop, kneel, and crouch.
• Specific vision abilities required include close, distance, color, and peripheral vision, depth perception, and the ability to adjust focus.
• Lift up to 15 lbs on occasional basis.

WORKING CONDITIONS /ESSENTIAL FUNCTIONS:

• May be exposed to various temperatures inside the building and outside the building, airborne particles, chemicals, and fumes.
• The noise level in the work environment is usually quiet while in the office, or moderately noisy when outside the office.