Health Information Management Clerk

Position Summary:

The Health Information Management (HIM) Clerk will be responsible for coordinating and maintaining the Image Control System (ICS); retrieving reference information for users; and for maintaining statistical data, logs and indexes to provide current status of information in the electronic medical record (EMR) system.

This position will assist in the development, implementation and operation of the NextGen

Image Control System; working within accordance with established federal laws and I H S medical records management policies, including document imaging, retention, and protection of records, forms and other documents.

Duties:

• Prepare and analyze medical records for completeness before scanning documents into the Image Control System.
• Sort, classify, index, scan patient’s medical records into electronic format.
• Direct incoming faxes; assign document to either patient record or employee.
• Accumulate and maintain statistical data and/or perform special research; obtaining, verifying and gathering data, as directed.
• Access, compile and issue requested records and information for designated users.
• Assist in the development and maintenance of an accurate charge-out and follow-up system for material charged up to users.
• Assist with the design and maintenance of an appropriate information system, to allow for the tracking of documents in the document Image Control System.
• Assist with the development of quality control procedures for all medical record keeping practices; and maintain quality control procedures to ensure the integrity of the information stored in the Image Control System.
• Maintain and properly control all documents stored in the Image Control System.

Responsible for maintaining the security of all documents and files kept in the department.

• Comply with I H S and AAAHC standards as they pertain to medical records management practices
• Assist in the development and maintenance of an efficient storage system for controlling the protection, use, maintenance and reproduction of Reno Sparks Tribal Health Center records.

Duties and Responsibilities: Continued:

• Maintain strict confidentiality of all medical records; in accordance with the Privacy Act,

HIPAA, I H S regulations and AAAHC standards.

• Attend meetings or proceedings; including staff meetings and training sessions as required.
• Serve as back-up in all clinic administrative functions as needed.
• Other duties as assigned.

Qualifications, Experience, Education:

Minimum Qualifications: Failure to comply with minimum position requirements may result in termination of employment.

• Possess a High School Diploma or Equivalent. (Must submit copy of diploma or transcripts with application.)
• Have three years of demonstrated experience; must reflect in knowledge and skills in records management
• Acquire and maintain BLS certification within 180 days of hire; strongly recommend certification within 90 days of hire, probationary period will be extended for a maximum of 180 days pending certification.
• Have computer experience.
• Have the ability to lift and carry objects weighing up to 40 pounds.
• Submit to and clear an alcohol/drug screen and random testing as per policy.
• Submit to a background and character investigation, as per Tribal policy. Following hire must immediately report to Human Resource any citation, arrest, conviction for a misdemeanor or felony crime.
• Native American Preference Applies

PLEASE NOTE: Hiring preference is provided to members of the Reno-Sparks Indian

Colony followed by members of other federally recognized tribes. Must pass and comply

with the HR Policy 164.905- PL101.630-Indian Child Protection and Family Violence

Protection Act.

Reno-Sparks Indian Colony requires any designated candidate to complete a pre-

employment drug screen, valid driver license, and confirmation of professional

references.

Job Type: Full-time

Pay: $20.05 - $24.66 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $20 - $25