What are the responsibilities and job description for the Administrative/Executive Coordinator position at Rent A Monkey Tree Service?
Administrative & Executive Coordinator
Position: Administrative & Executive Coordinator
Department: Office Administration
Reports to: Chief Executive Officer (CEO)
Position Overview
The Administrative & Executive Coordinator plays a crucial role in supporting the CEO and overall business operations. This position requires exceptional organizational skills, a proactive approach, and the ability to manage a variety of administrative and financial tasks. The ideal candidate will handle inbound customer calls, manage the CEO’s schedule and inbox, assist with bookkeeping and payroll functions, support sales and customer payments, and provide general administrative support to multiple departments.
Key ResponsibilitiesAdministrative & Executive Support
- Act as a personal assistant to the CEO, managing their email inbox, scheduling, and administrative tasks.
- Coordinate internal and external meetings, ensuring all necessary documents and information are prepared.
- Assist with general office management and special projects as needed.
Customer & Sales Support
- Answer inbound phone calls to schedule sales appointments and handle customer inquiries.
- Assist the Sales Manager with administrative functions, including lead tracking and documentation.
- Help with collecting payments from customers and ensuring proper financial records.
Bookkeeping & Financial Assistance
- Manage receipts and work with the bookkeeping agency to ensure proper expense tracking.
- Assist with payroll functions, working closely with the payroll service provider.
- Maintain accurate financial records and assist in financial reporting.
Technology & Office Management
- Use and maintain proficiency in Microsoft Excel, Word, PowerPoint, and other relevant software.
- Help manage company files and documents in Google Drive and other cloud-based platforms.
- Support process improvements in administrative and financial workflows.
Desired Skills and Qualifications
- Prior experience in administrative support, executive assistance, bookkeeping, or office management.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and cloud-based tools (Google Drive).
- Strong multitasking, organizational, and time-management skills.
- Experience in customer service and handling inbound calls.
- Ability to work independently and take initiative in problem-solving.
- Experience with payroll systems and basic bookkeeping knowledge is a plus.
- Strong attention to detail and confidentiality when handling sensitive information.
Expectations
- Maintain professionalism and confidentiality in all business matters.
- Provide excellent customer service and support to internal teams.
- Adapt and grow with the company, contributing to operational improvements.
This position offers the opportunity to work closely with leadership and make a direct impact on the efficiency and success of Rent A Monkey Tree Service.
Job Type: Full-time
Pay: $20.00 - $27.50 per hour
Expected hours: 40 – 50 per week
Benefits:
- Paid time off
Schedule:
- 10 hour shift
- 8 hour shift
- Monday to Friday
Education:
- Associate (Preferred)
Experience:
- Administrative / Executive assistant: 3 years (Preferred)
Work Location: In person
Salary : $20 - $28
