What are the responsibilities and job description for the IT Assistant Controller position at Repeat Business Systems?
General Description
Provide accounting and administrative support to the Branch President & Chief Financial Officer, assisting with a variety of tasks related to maintaining the accuracy and integrity of the financials under the supervision of the Chief Financial Officer. You will be responsible for identifying and preventing discrepancies and helping with control systems. You should have a good knowledge of accounting, organized and professional with a great eye for detail with the ability to carry out tasks autonomously and collaboratively. Your main objective is to assist in keeping the accounting and financial processes of the company up to standard and ensure accurate financial reporting and control. You will report directly to the Repeat Business Systems CIO.
Tasks and Responsibilities
- Support all aspects of accounting
- Assist in formulation of internal controls and policies to comply with GAAP and establish best practices
- Assist in the preparation of financial statements
- Manage journal entries and reconcile accounts for the monthly and annual closing
- Post bi-weekly payroll and journal entries
- Reconcile cash accounts
- Assist CFO with RBS escrow account reconciliation
- Assist in preparation and participate in the annual CPA review
- Manage Accounts Payable, receiving, invoice entry and vendor payments
- Process customer invoices for products and services
- Handle procurement (Purchasing and receiving)
- Process monthly agreement billing
- Process IT support renewals
- Manage Accounts Receivable & collections
- Process customer payments
- Create and maintain agreements in ConnectWise
- Reconcile company credit cards
- Collect and process payment for employee expense reports
- Assist CFO & Director of HR with Human Resource reporting, posting and other tasks as needed
- Assist with the administration of company benefits as needed
- Prepare monthly commission reports
- Assist with preparation of monthly tech utilization reports as needed
- Prepare monthly sales tax liability reports for the CFO
- Conduct and/or oversee monthly inventory
- Send daily leadership stats
- Schedule IT Quarterly Business Reviews (QBR)
- Send QBR email summary to client & enter ConnectWise summary tickets
- Assist with the development of financial reports as needed
- Support most aspects of accounting as required by the CFO
- Assist in the formation of internal controls, policies and procedures as required by the CFO
- Utilize accounting and IT systems to facilitate processes and maintain records
Education and Experience
- Proven administrative or accounting experience
- Knowledge of GAAP
- Excellent knowledge of accounting and financial processes
- Understanding of data analysis and forecasting
- Working knowledge of MS Office, especially excel
- Degree in accounting, finance or related area
- Experience with Quickbooks
- Job Qualities
- Organizing and prioritizing
- Time Management
- Attention to detail and accuracy
- Confidentiality
- Judgment
- Communication skills
- Negotiating skills
- Information management skills
- Problem-solving skills
- Teamwork