Office Manager

The Office Manager is responsible for assisting and maintaining the day-to-day functions of RESA Power at a designated location(s). This position must also be team-oriented, as a key player in the successful running of the office's operations. This position reports to the local General Manager.

Job Responsibilities

• Develop and maintain filing system and record keeping procedure and implement standards.
• Order and maintain inventories of office supplies and as communicated by the General Manager, assist with the purchasing of other materials/supplies while staying within expense budget. Orders parts, tracks part, fulfills in GP/Price, tracks and holds vendors accountable.
• Observe all safety rules and Best Practices; Follow all company policies and procedures.
• Demonstrate a continual effort to improve operations, decrease turnaround times, streamline work processes and work cooperatively with other departments to provide quality and seamless operation.
• Make sure clerical functions are properly assigned and monitored.
• Partner with corporate resources to schedule and maintain records of technician safety training.
• Point person for the office maintenance (janitorial staff, supplies & equipment).
• Responsible for RESA vehicle registrations.
• Complete and submit vendor applications.
• Renew business license and manage other city/state requirements.
• Create and submit Purchase Orders.
• Fulfill orders in GP to be invoiced.
• Once work order is created in CRM, generate work order in LIMS.
• Create work order packets for field technicians with inspection sheets and JSA.
• Provide COI to clients.
• Distribute mail appropriately to corporations including checks and vendor invoices.
• Act as a liaison in the field for corporate office. Coordinate activities, communications, and postings.
• Other duties as assigned.

Required Experience and Qualifications:

• High School diploma or GED and 5 years of experience in a related field
• Proficiency in MS Office programs (Word, Excel, Outlook, and PowerPoint) required.
• Strong Administrative Skills.
• Communicating effectively in writing as appropriate for the needs of the audience.
• Ability and desire to work efficiently and productively in a multi-task environment daily, independently and with minimal supervision.
• Demonstrate ability to effectively work with all levels within the company, including executive management.
• Ability to identify and analyze problems using sound judgment and determine solutions in order to effectively resolve issues.
• Excellent interpersonal, organizational, time management skills and the ability to handle multiple priorities.

Our Mission

Ensure reliable and safe mission-critical power across our customers’ electrical infrastructure lifecycle.

Our Vision

To be the premier, first-choice, trusted provider in the US and Canada for critical power services and products by delivering the best customer and employee experience in the industry.

Core Cultural Competencies

We do it right

• We pride ourselves on our integrity and expertise. We don’t cut corners.
• You perform job responsibilities safely, efficiently, and thoroughly all day, every day.
• You conduct yourself professionally, ethically, and honestly.
• You display sound judgment and decision-making skills. You avoid choosing courses of action that assume unreasonable risk to yourself or the Company.
• You are on time and preplan time off.
• You produce a quality product.

We are customer driven

• Our number one concern is our customer and our long-term relationships with them prove our dedication.
• You approach job responsibilities with enthusiasm, professionalism, and in a customer focused manner.
• You promote goodwill by handling all contacts (example: coworkers, management, vendors, customers, etc.) with respect, courtesy, cooperation, attentiveness and follow instructions from management.

We focus on growth

• We are dedicated to growing the company and our employees.
• You understand and apply your knowledge of techniques, policy, procedures, equipment, and skills involved in the job.
• You seek out new assignments and assume additional duties.
• You seek to expand your abilities (certifications, continuing ed, OTJ experience, etc.).

We solve problems

• Every day is different, so we need to be innovative, decision makers, flexible and adaptable.
• You efficiently and thoroughly complete assignments.
• You perform work assignments independently.
• You propose new ideas and find better ways of doing things.

We get it done

• We are efficient, reliable and no nonsense. We work hard, but we also play hard.
• You follow through on commitments in a timely way.
• You produce easily understandable and accurate reports that meet customer and/or Company expectations.
• You actively listen. You seek advice and help as appropriate.
• You can effectively deliver messages to a variety of individuals (RESA employees, vendors, customers, etc.).

We build strong relationships

• Our leaders are servant leaders. We provide you with the support of a well-run company, but the connectedness of a family. We collaborate with each other and our customers.
• You collaborate to create the best solutions for each other and our customers.
• You build strong relationships within the team, across RESA departments and locations and with customers and vendors.

Additional Information

Travel: up to 75% Travel - will primarily be region with nationwide travel as needed.

Physical Demands: Occasionally lifting a minimum of 50lbs. Position sits completing computer and phone work.

RESA Power is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)