Accounts Payable Administrator - Accounts Payable/Purchasing Office (APPO)

About The Research Foundation for SUNY at Binghamton :

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive

Working at Binghamton University is about more than having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success. Embedded within the University, The Research Foundation (RF) exists to serve SUNY and to capitalize on the scope, scale and diversity of SUNY as an engine of New York State's innovation economy. We are the largest comprehensive university-connected research foundation in the country. The RF is mission focused and serves Binghamton University by providing essential administrative services that enable faculty to focus their efforts on the education of students and the performance of life-changing research. As a private not-for-profit corporation, we support nearly $1 billion in SUNY research activity annually, providing sponsored programs administration and commercialization support services to SUNY faculty performing research in numerous disciplines.

The RF offers a comprehensive benefits package that is a valuable part of our total compensation. Included in the benefits package are comprehensive health, dental, and vision insurance, dependent care and healthcare spending accounts, employer retirement contributions at 7% of earnings, retiree health benefits and more! The RF promotes employee work/life balance through generous paid leave offerings and wellness resources for employees and their families. Furthermore, our 10 Perks of Working at the RF provides an at-a-glance view of our top benefits that make us a great place to work. Employees receive support throughout their career with access to professional development opportunities across campus, college savings plans, access to public student loan forgiveness programs, a tuition waiver program, and much more!

Job Description:

Reporting to the Director of the Research Foundation for SUNY Accounts Payable and Purchasing Office (APPO) and working closely with the Accounts Payable and Purchasing Associate (APPA), the AP Administrator is responsible for providing support to all aspects of accounts payable. This includes processing and monitoring payments, check issuance and remittance and records management. The individual will be an integral member of a fast-paced team operation and will work closely with other members of the research administrative team to provide support to Binghamton University's sponsored program community. Specific responsibilities include but are not limited to the following:

Essential Functions

• Process accounts payable invoices and requisitions, ensuring appropriate documentation and approvals prior to processing
• Assist the APPA with the review of AP reimbursement and payment requests
• Assist the Travel and Startup Administrator with the review of travel reimbursement requests for completeness and accuracy. Provide guidance on travel policy and guidelines to requesters when necessary.
• Ensure all accounts payable activity is completed in a timely manner for project closeout
• Assist the APPA with the review and update of check register
• Assist the APPA with BOA P-Card reconciliation reviews including ensuring complete documentation
• Assist the Assistant Director with the daily scheduled payment report
• Coordinate approvals and issue payments for the monthly phone bills
• Review stipend and honorarium requests for accuracy and complete documentation and issue payment
• Monitor the RFBUAP email inbox and take appropriate action on requests received
• Maintain and update the APPO web page
• Assist with internal control processes
• Provide accurate and effective document preparation and records management in accordance with record retention policies
• Review processes and provide input on how to improve effectiveness and efficiency of the accounts payable function
• Assist with training of faculty and staff in usage of electronic management tools
• Perform other related tasks and duties as assigned

Requirements:

• High school diploma and one to two years of accounts payable or business office experience
• Proficient in the use of Microsoft Office Suite, particularly Word and Excel
• Strong written and verbal communications skills
• Good time-management skills with ability to prioritize
• Ability to work effectively under pressure by handling multiple projects simultaneously while meeting all stated deadlines
• Excellent attention to detail, consistently demonstrating accuracy and thoroughness
• Ability to work independently, monitoring own work to ensure quality, as well as in a team environment. Must be able to maintain confidential information
• Must be customer service oriented and be able to work with a large customer base that requires timely and accurate attention and action

Preferred

• Associate's degree
• Experience with Oracle Business System

Additional Information:

Salary: $45,000 annually. Full-time,12-month position. Please note, this position involves a combination of collaborative/in-person and independent work and will require the incumbent to be onsite 100% of the time. Additionally, Visa sponsorship is not available for this position.

Research Foundation Commitment to Equal Employment Opportunity

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law. The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Review of applications will begin immediately and continue until the position is filled.

The Research Foundation for SUNY is a private, not for profit corporation and is a separate employer from SUNY and the State of New York and offers separate compensation and benefit plans.

Binghamton University is a tobacco-free campus.

All applications must be submitted through the Employment Opportunities - Research Foundation website located here: https://rfbu.interviewexchange.com/jobofferdetails.jsp?JOBID=185740

Job Type: Full-time

Pay: $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $45,000