Administrative Coordinator

The CUNY HAITIAN STUDIES INSTITUTE (CUNY HSI) at Brooklyn College is recruiting a candidate for a full-time Administrative Coordinator. As a member of the CUNY HSI team, the Administrative Coordinator will provide high-level administrative, operational, and office management support. The ideal candidate is highly organized, proactive, and capable of multitasking in a fast-paced higher education environment.

Key Responsibilities:

• Serve as the primary point of contact for the department and manage inquiries from students, faculty, staff, and external partners
• Monitor and manage the departmental email inbox; respond to or redirect inquiries as needed
• Coordinate department meetings, prepare agendas, take minutes, and maintain records of discussions and decisions
• Maintain and update departmental records, databases, and filing systems
• Communicate the institute’s updates, deadlines, and important information to relevant parties
• Assist in tracking and managing the department’s budget, processing invoices, and reconciling expenses
• Coordinate purchasing of office supplies, materials, and equipment and ensuring cost-effectiveness
• Process payments, reimbursements, stipends, and other financial transactions in accordance with institute’s policies and procedures
• Assist in organizing events, workshops, and HSI initiatives
• Ensure compliance with policies and procedures related to academic administration and office management
• Other duties as assigned

• Bachelor’s Degree
• Minimum of 2-3 years of administrative and office management experience, preferably in an academic setting
• Strong organizational skills with attention to detail and the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite and database management
• Ability to work independently and collaboratively while handling confidential information
• Experience managing departmental email inboxes and listserv communications
• Experience liaising with internal and external stakeholders to facilitate smooth departmental operations

Should you have any questions, please email Assistant Director, Judith Dolce at: Judith.Dolce@brooklyn.cuny.edu.

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.