Finance Administrator

The Learning & Development Projects of Silberman School of Social Work manages and administers various grants and contracts funded by various sources. We are seeking to fill the position of a part time Finance Administrator that will report, assist and work with the Director of Finance and Administration in implementing plans, logistics and achieving the goals and deliverables of the various grants and contracts.

The Finance Administrator in collaboration with the Director of Finance and Administration will process and approve timesheets, submit personnel action forms, process reimbursements, vendor payments, create and process independant contractor agreements and payments for services, create and process hotel contracts, and purchase orders. Research and resolve multiple and often complex assignments. Set priorities in a timely and efficient manner. Communicate and be a liason with staff, funders and other key stakeholders.

The ideal candidate should have a high school degree or higher and at least 2 years of experience in a business or financial environment, knowledge of Accounting, and Microsoft Office suite to include Outlook, Excel and Word, in addition to Adobe creative suite, and the ability to learn and use other software and technology.

They must have good organizational skills, be highly organized and detailed minded, and have the ability to manage their time efficiently. Ability of researching locations for hotels, training sites, and coordinate with trainers, and staff about other needs to achieve the deliverables of the contracts. Develop spreadsheets and collect and anyalyze budgets and expenses reports, establish record keeping protocols and procedures and ensure security of confidential information. Respond to requests and other inquiries from vendors, trainers, staff, and other key stakeholders. Perform other related tasks and duties as assigned.

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.