Payroll Specialist

Job Description

The Payroll Specialist is responsible for assisting the Payroll Manager in the processing the weekly payroll cycle for all company payrolls and other payroll tasks as required.

Essential Duties

• Prepares the production of payrolls, including deductions for withholding tax, social security, health insurance, life insurance and such other required salary deductions.
• Assists with the required federal and state tax reporting requirements; including quarterly payroll reports, annual earnings (W-2's), withholding tax, and other such required reporting.
• Reviews all payroll groups to ensure accuracy and corrects any errors before processing payroll.
• Enters and maintain a variety of employee payroll deductions using manual and automated systems.
• Oversees all mandatory wage garnishments for employees.
• Distributes payroll checks.
• Assists with payroll tax reconciliations.
• Responsible for the execution of printing payroll checks.
• Files employee payroll deductions, benefits information, and periodic reports.
• Sets calendar for district payroll including pay dates and processing schedules.
• Calculates changes in contact amounts and payouts for accrued sick and vacation leave.
• Processes payroll for Directors and Above.
• Submits 401K total reports to John Hancock weekly.
• Quarterly and year-end payroll and tax processing and reporting.
• Conducts payroll audits.
• Administers, oversees and processes all payroll related activities for the company's multiple union and non-union weekly payroll cycles in the Administrator's absence.
• Other duties as assigned.

Job Requirements

Physical and Mental

Ability to sit for extended periods of time. Ability to work long hours. Ability to make decisions, formulate and communicate ideas read and understands spreadsheets. Must have an excellent math aptitude. Experience with Ultimate Software payroll system preferred. Strong Excels skills preferred. Experience with Microsoft Office applications a plus. Excellent verbal and written communication skills. Excellent organizational skills. Must regularly lift and / or move up to 10lbs

Work / Educational Experience

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)