What are the responsibilities and job description for the Sr. Legal Admin Asst (ONSITE, Irvine CA) position at Resource 1 LLC?
My client is looking for a Sr. Admin Legal Asst to work onsite in Irvine CA.
Our client is seeking a highly organized and detail-oriented Senior Administrative Assistant to join their team. As a Senior Administrative Assistant, you will play a critical role in providing comprehensive administrative support and project management for our legal team. You will be responsible for planning and managing day-to-day operations, coordinating projects, and ensuring efficient workflow.
Key Responsibilities
• Provide high-level administrative support to executives and team members.
• Manage and coordinate various projects, ensuring deadlines and objectives are met.
• Organize and maintain files, records, and documentation.
• Schedule meetings, appointments, and manage calendars.
• Prepare and edit correspondence, reports, and presentations.
• Handle confidential and sensitive information with discretion.
• Communicate effectively with internal and external stakeholders.
• Conduct research and compile data for various projects.
• Assist in the preparation and processing of legal documents
• Other duties as assigned
Skills & Qualifications
• Minimum of 5 years of administrative experience as an administrative assistant or in a similar role
• Strong organizational and time-management skills
• Excellent communication and interpersonal abilities
• Strong knowledge of Microsoft Office Products with advanced expertise in Excel. Must be highly skilled in using Excel for data analysis, pivot tables, macros and data visualization, with the capability to troubleshoot and optimize Excel spreadsheets and other Office documents to improve efficiency and functionality
• Ability to multitask and prioritize effectively
• Exquisite attention to detail and a high level of accuracy
• Proactive and able to work independently
• Proven experience in project management, including planning, executing, and overseeing projects to ensure timely completion and alignment with organizational goals strongly preferred
• Experience as a legal administrative assistant or in a legal environment is a plus
• Experience as a paralegal is a plus
