Events and Internal Operations Coordinator

Position: Events and Internal Operations Coordinator

Reports to: Director of Events and Internal Operations

About the Responsible Business Alliance (RBA): The Responsible Business Alliance (RBA) is a non-profit coalition of leading companies dedicated to advancing responsible business conduct in global supply chains. The RBA has a Code of Conduct and a range of programs, training and assessment tools to support continuous improvement. The RBA has a global footprint, with offices in North America, Europe and Asia. The RBA and its Responsible Minerals, Labor and Factory Initiatives have more than 600 member companies with combined annual revenues of greater than $8 trillion, directly employing over 85 million people, with products manufactured in more than 120 countries.

Position Overview: We are seeking a highly organized and detail-oriented Events and Internal Operations Coordinator to join our team. This role is responsible for assisting in planning, coordinating, and executing events that align with our organization's goals. The ideal candidate will have strong project management skills, excellent communication abilities, and the ability to manage multiple tasks in a fast-paced environment. Attention to detail and delivering exceptional work products is vital. This role will interact with RBA Member Companies and internal & external stakeholders.

Primary Duties and Responsibilities:

• Assist in planning and coordinating company events, including meetings, conferences, and social gatherings.
• Support event marketing efforts, including invitations, social media promotion, and email communication.
• Assist in managing event registrations and guest lists.
• Provide on-site support during events to ensure smooth operations.
• Gather feedback from attendees and help improve future events
• Manage the ordering of office supplies.
• Administer building key fobs and parking passes for new hires.
• Responsible for general administrative duties including data-entry, responding to inquiries and/or questions for future meetings.
• Track/file purchase requests, vendor agreements and invoices.
• Maintain the event calendar up to date.
• Assist with special projects and other general office tasks as needed.
• Provide membership support, including handling inquiries, processing enrollments and renewals, troubleshooting account issues, and ensuring a positive member experience.

Required Experience, Knowledge, Skills and Abilities:

• Minimum of 2 years professional experience demonstrating a passion for events/meeting planning, organization, and project management.
• Bachelor's Degree or equivalent experience
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Ability and desire to learn additional computer programs or web-based applications
• Familiarity with Webex, Zoom, and/or Swoogo a plus
• Strong organizational skills to handle multiple activities with competing priorities
• Attention to detail and ability
• Able to establish and meet schedules and deadlines
• Excellent interpersonal, verbal, and written communication skills
• History of working well in team/group setting
• Able to work independently with a minimum of guidance and take the initiative when tasks or a process needs to be completed or created

Desired Experience, Knowledge, Skills and Abilities:

• Trade association or non-profit organization experience
• Experience independently owning full event life cycle from preplanning (site-visits) to execution (onsite leadership)

RBA Benefits, Paid Time Off and Workplace Flexibility:

• In-Office Hours: Monday – Thursday, Optional Work from Home Friday Mornings, Half Day Friday’s Year Round
• 100% Company Paid Health Insurance (Medical, Dental, Vision). 75% Company Paid coverage for all dependents
• Annual Company 401K Safe Harbor Contribution
• Free on-site parking or 100% transit subsidy up to federal maximum
• 100% Company Paid Premiums for Short Term Disability, Long Term Disability, and A.D.D Insurance
• Vacation starting at 15 Days Annually, 10 Fixed Holidays, 3 Floating Holidays, Closed between Christmas and New Years, plus sick time and bereavement leave
• Summer Schedule Flexibility

Other Pertinent Information:

• Anticipated Start Date and Location: Applications will be accepted until the position is filled, with a strong preference for an immediate start.
• This is an in-office position Monday – Thursday.
• The position is located at RBA’s Headquarter office in Alexandria, Virginia.
• Salary commensurate with experience (Exempt Position)
• The RBA’s headquarters is located in Alexandria, Virginia, just outside of Washington, D.C.
• Metro/Bus accessible – 1 block from King Street Metro

Interested Candidates should apply via LinkedIn and include:

• Required: Resume
• Desired: Cover Letter (indicate why you are interested in the position, salary requirements and starting availability) or Portfolio of Events you have worked on

RBA Commitment

The RBA is committed to creating a diverse work environment. We strongly encourage applicants from varied backgrounds to apply. At the RBA we aspire to be an employer of choice where a mix/range of talented individuals contribute to the team and do their best work.

RBA is an Equal Opportunity Employer, dedicated to a policy of non-discrimination in employment on any basis. All applicants will be considered for all positions on the basis of qualifications and without regard to race, color, religion, sex, national origin, age, marital status, veteran status, disability, sexual orientation, and any other legally protected status.