What are the responsibilities and job description for the Community Events and Volunteer Assistant position at Reston Association?
Purpose: The Community Events and Volunteer Assistant is responsible for the year-round research, planning, implementation and evaluation of community events and volunteer programs of the Association. The position collaborates with multiple department managers on volunteer events, community events and organizational events. Works under the general supervision of the Community Events Supervisor. This position works 30-40 hours per week based on the event schedule.
Essential Duties and Responsibilities:
1. Research, develops, coordinates, and implements events and volunteer opportunities for children, adults, families, and other special interest groups for the community.
2. Prepares materials including brochures, flyers, online materials, and online materials in coordination with the Communications Department on marketing for program
& volunteer events.
3. Communicates with the public and internal staff on items related to programs and volunteer opportunities, providing excellent customer service throughout the process.
4. Assist with volunteer event planning, implementation, and evaluation to include the annual recognition of volunteers.
5. Work in RA’s recreation management software program to maintain data, process sales and refunds, reserve facilities, register patrons and run reports.
6. Purchases program supplies and maintains inventory of supplies and equipment in accordance with procedures.
7. Provide input for the preparation of the annual budget, including monitoring expenditures to ensure compliance with the budget, purchasing equipment and supplies
and maintaining appropriate records and inventory.
8. Coordination of event vendor needs.
9. Participates in meetings, conferences and training as required.
10. Assist in the recruitment of potential sponsorships for events.
11. Ability to maintain reliable attendance and abide by established policies and procedures.
12. Performs other duties and responsibilities as assigned.
Supervisory Responsibilities: This position has no supervisory responsibilities.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience – High School Diploma plus one year events coordination experience, or equivalent combination of education and experience
Computer Skills - To perform this job successfully, an individual should be proficient in the use of Microsoft Office applications.
Other Skills and Abilities – Strong planning & organizational skills; effective communication skills; detail-oriented, well organized and able to meet deadlines. Ability to multi-task in fast-paced environment; must be able to work as part of a team and with limited supervision; must have a positive, creative attitude; experience working with volunteers and organizing community events preferred; must understand RA’s mission and vision and be committed to working with a diverse population.
Other Qualifications - Must possess a valid driver’s license and good driving record. Must be at least 18 years old. Must be able to work occasional evenings and weekends.
Decision-Making & Independence Exercised: Describes the level of authority and/or responsibility to make decisions, develop and revise policies & procedures, make official commitments on behalf of the Association, etc.
Employee follows established policies and procedures; formulates, interprets, or implements management policies or operating practices as required with regard to office operations and job responsibilities; exercises initiative, independent judgment and advanced administrative skills and represent the Association before public audiences, or in handling complaints, arbitrating disputes or resolving grievances with regard to office operations and job duties/tasks as required.
Tools, Equipment & Machines Used: Requires continuous use of a personal computer, printer, general office equipment and company vehicle.
Contacts: Frequent contact with Association Members and other visitors for the purpose of providing or exchanging information.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job is performed both in a normal office setting and outdoors; requires working in all weather conditions. The noise level in the work environment can be raised. Must be able to work scheduled hours.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee must be able to stand or sit for prolonged periods of time; the employee may occasionally be required to lift and/or move up to 50 pounds.
