Office Administrator

Position: Office Administrator

Reports to: Human Resources Manager

FLSA Status: Non-Exempt

Position Overview: The Office Administrator will oversee the smooth functioning of our administrative operations, ensuring efficiency and effectiveness across various departments. This position is crucial in maintaining a productive and harmonious work environment while supporting our mission of sustainability and excellence.

Responsibilities

• Provide comprehensive administrative support to the executive team, senior management, and various departments.
• Manage day-to-day administrative tasks, including filing, record-keeping, and correspondence.
• Aid with meeting coordination, scheduling, and other office-related duties.
• Ordering and overseeing inventory of office supplies.
• Coordinate travel planning, including booking flights, accommodations, and ground transportation.
• Ensure prompt submission of travel expense reports.
• Arrange luncheons, meetings, and other events.
• Coordinate catering, room setup, and organization.
• Manage the inventory of handheld radios used by staff.
• Ensure radios are charged, functional, and distributed to the proper team members.
• Coordinate repairs or replacements as needed.
• Manage documentation related to company vehicles, including truck titles and insurance.
• Ensure compliance with legal requirements and prompt renewals.
• Implement and keep protocols for cleaning and sanitizing PPE (such as hard hats, safety vests, ear plugs, glasses, etc.)
• Regularly inspect PPE for wear and tear, replacing items as necessary.
• Support other departments as needed.
  
  

Qualifications

• Previous office management experience preferred.
• Excellent verbal and written communication skills.
• Strong organizational abilities and attention to detail.
• Ability to multitask and adapt to changing priorities.
• Familiarity with basic office software (e.g., Microsoft Office Suite, SharePoint, etc.)
  
  

Monday - Friday

7:30 am - 4:30 pm