Accounts Payable

Job Summary:

Accounts Payable is responsible for efficiently managing financial transactions, vendor communications, and document processing on a daily basis. They ensure timely email responses, organize and maintain records, and process vendor invoices accurately. Weekly tasks involve contacting vendors for missing required invoicing paperwork. Additionally, they participate in training and provide support to the supervisor as needed.

Supervisory Duties:

None

Duties/Responsibilities:

Daily Responsibilities:

Processes documents in the Document Queue, including uploading vendor paperwork in Facil-IT.

Monitors and updates the Document Email Account, looking for errors and outdated information.

Responds to and completes email requests within a 24-hour timeframe.

Manages the Accounting Review Queue, creating VI shells and updating based on client requirements.

Addresses all vendor statements, emails, and phone calls within 24 hours.

Weekly Responsibilities:

Completes calls and sends emails to obtain any missing paperwork.

As Needed:

Participates in company training and events.

Conducts employee reviews.

Required Skills/Abilities:

Excellent time management skills with a proven ability to meet deadlines

Strong analytical and problem-solving skills

Ability to function well in a high-paced and stressful environment

Knowledge of industry software, such as: FEXA, FMP, Service Channel, Corrigo, EcoTrack, OfficeTrax, RAMP - is a plus.

Avalara knowledge - is a plus

Education and Experience:

High school diploma or equivalent

Previous experience in an accounting or finance role preferred.

Physical Demands:

Continual periods of sitting at a desk and computer.

Frequent reaching for files and documents, bending to file papers, and twisting to answer phone calls.

Extensive use of hands and fingers for typing, writing, and using a computer mouse.

Occasionally lifting and carrying moderate weight (up to 25 pounds) of files, binders, and office equipment.

Extensive use of close vision, distance vision, and the ability to adjust focus.

Work Environment:

Primarily working in an office environment with standard lighting and temperature control.

Some background noise from colleagues, phones, and printers, but generally quiet working conditions.

Prolonged use of a computer and other electronic devices.

Benefits:

Exceptional Work Culture: Be part of a team that values innovation, collaboration, and a positive environment where your ideas matter

Work-Life Harmony: We understand the importance of balance. Enjoy flexible schedules that let you thrive both at work and in your personal life

Comprehensive Medical Coverage: Your health is our priority. Benefit from top-tier medical plans that keep you and your family secure

Dental and Vision Benefits: We've got your smile and sight covered with excellent dental and vision insurance plans

Generous Paid Time Off (PTO): Rest, travel, or pursue your passions with our ample PTO policy

Paid Holidays: In addition to our PTO plan, employees receive seven paid holidays

Robust 401k with Company Match: Plan for your future with our competitive 401k plan, featuring a generous company match

Life Insurance for Peace of Mind: Feel secure knowing you and your loved ones are protected with our life insurance policies after one year of employment

Flexible Spending Accounts (FSA): Manage your healthcare expenses with ease using our FSA options

Equal Opportunity Employer: Professional Retail Services is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Drug-Free Workplace: Professional Retail Services is committed to maintaining a drug-free workplace. All employees are required to comply with our drug-free workplace policy.

Background Check Notice: We may conduct background checks on potential hires.

At-Will Employment: Employment with Professional Retail Services is at-will, meaning that either you or the company can terminate the employment relationship at any time with or without notice.

ADA Statement: Professional Retail Services is an ADA compliant employer and provides reasonable accommodation to qualified individuals with disabilities who require them.

Job Type: Full-time

Pay: $23.00 - $24.00 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• On-site gym
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus opportunities
• Overtime pay

Experience:

• Accounts Payable: 1 year (Required)
• Sage accounting software: 1 year (Preferred)

Work Location: In person

Salary : $23 - $24