What are the responsibilities and job description for the Accounts Payable Specialist position at Elecnor Hawkeye?
Job Summary: The Accounts Payable Specialist plays crucial role in the finance team, handling various aspects of the accounts payable process. Attention to detail and organizational skills will ensure accurate and timely payment of invoices and maintenance of vendor relationships.
Responsibilities:
- Review, code, and process vendor invoices, ensuring accuracy, completeness, and compliance with company policies and procedures.
- Reconcile accounts payable transactions and resolve discrepancies promptly.
- Review, code, and process expense reports, employee reimbursements, and corporate credit card transactions.
- Coordinate with internal departments to resolve invoicing and payment issues.
- Prepare accounts payable aging reports and other financial reports for management review.
- Ensure all AP documentation is attached to invoices and electronically maintained by company policies and procedures to improve efficiency and internal controls.
- Collaborate with internal and external auditors during audits and provide necessary documentation and support.
- Review and reconcile vendor statements and inquiries to ensure all payments are up to date and resolved.
- Build and maintain vendor relationships and assist in new vendor set up process.
- Stay informed about changes in accounting regulations and industry best practices related to accounts payable.
- Assist with month-end and year-end closing activities, including accruals and reconciliations.
Qualifications:
- A bachelor's degree in accounting, finance, or a related field is preferred.
- Associate’s degree required.
- Proven experience (2 years) in accounts payable or a related role.
- Strong knowledge of accounting principles and accounts payable processes.
- Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office Suite, particularly Excel.
- Strong analytical and problem-solving abilities, with attention to detail and accuracy.
- Effective communication skills, both verbal and written, with the ability to interact professionally with internal and external stakeholders.
- Ability to prioritize tasks, meet deadlines, and work efficiently in a fast-paced environment.
- Experience with process improvement initiatives and implementation of best practices preferred.
- Knowledge of sales and use tax regulations and 1099 reporting requirements is a plus.
