What are the responsibilities and job description for the Accounts Payable Coordinator position at Retina Group of Florida?
Job Summary:
The Retina Group of Florida is a multi-office ophthalmology practice specializing in diseases of the retina with a growing research operation. The Accounts Payable Coordinator’s role is a full-time position at our location in Boynton Beach Admin Office. As an Accounts Payable Coordinator, you are responsible for managing all aspects of the accounts payable process, ensuring accurate and timely payments to vendors and suppliers. This is a vital role in our organization, as it directly impacts our financial operations and relationships with external partners.
Responsibilities:
1. Ensure all invoices are entered and processed in a timely manner
2. Review invoices for accuracy, completeness, and compliance with company policies
3. Ensure all invoices are matched with supporting documentation and proper approvals are obtained
4. Review entered bills to ensure all invoice items are correctly coded to the proper GL account & location.
5. Ensure all invoices are entered in the proper period
6. Set up weekly online bank check runs, as needed.
7. Set up weekly/monthly online bank ACH payments as needed.
8. Make weekly/monthly payments on vendor specific portals, as required.
9. Record all bill payments into vendor record in accounting program.
10. Reconcile vendor statements and resolve any discrepancies or issues
11. Assist in month-end closing activities related to accounts payable
12. Collaborate with internal teams to resolve payment-related inquiries or concerns
13. Ensure compliance with company policies, procedures, and relevant accounting regulations.
14. Responsible for vendor mgmt. including proper set-up with W-9 info and preparation of year end 1099’s.
Required Skills/Abilities:
1. Experienced working in a company with multiple locations with a heavy invoice volume.
2. Strong knowledge of double-entry bookkeeping principles and corporate accounting practices
3. Proficiency in using accounting software (e.g., NetSuite) and other financial tools
4. Proficient in Excel
5. Ability to reconcile general ledger accounts and perform account reconciliations
6. Familiarity with tax regulations related to accounts payable processes
7. Excellent attention to detail and accuracy in data entry and record keeping
8. Strong analytical skills to identify discrepancies or errors in financial documents
9. Effective communication skills to interact with vendors, suppliers, and accounting team
10. Prior experience in public accounting or a similar role is preferred
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Ability to Commute:
- Boynton Beach, FL 33472 (Required)
Ability to Relocate:
- Boynton Beach, FL 33472: Relocate before starting work (Required)
Work Location: In person
