What are the responsibilities and job description for the Medical Records Specialist position at ReVive Orthopedics Spine & Sports Medicine?
Position Summary
We are seeking a detail-oriented and organized Medical Records Specialist to manage and maintain patient records efficiently and securely. This role is vital in ensuring compliance with medical, legal, and regulatory standards while supporting the clinical and administrative teams. The ideal candidate is highly organized, has excellent attention to detail, and understands the importance of confidentiality in handling sensitive medical information.
Key Responsibilities
Record Management:
ReVive Orthopedics Spine & Sports Medicine offers a collaborative environment focused on patient care excellence and professional growth. We provide a competitive benefits package, including:
This position description is not intended to be a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of ReVive Orthopedic Spine & Sports Medicine. Since no position description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties, and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the job holder’s responsibility.
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We are seeking a detail-oriented and organized Medical Records Specialist to manage and maintain patient records efficiently and securely. This role is vital in ensuring compliance with medical, legal, and regulatory standards while supporting the clinical and administrative teams. The ideal candidate is highly organized, has excellent attention to detail, and understands the importance of confidentiality in handling sensitive medical information.
Key Responsibilities
Record Management:
- Maintain and update patient medical records in the electronic health record (EHR) system, Athena
- Ensure all records are complete, accurate, and contain pertinent medical information such as diagnostic imaging, lab results, and physician notes
- Attach illustrations, MRI reports, and X-rays to patient charts
- Process requests for patient information from external providers, insurance companies, or legal entities while adhering to HIPAA guidelines
- Ensure compliance with federal and state regulations regarding the handling and storing of medical records
- Protect the confidentiality and security of all patient records and information
- Organize and maintain records in designated areas for quick and efficient access by clinical staff and physicians
- Coordinate the retrieval and transfer of medical records for referrals or second opinions
- Assist with completing forms such as FMLA paperwork, disability forms, and work excuses
- Conduct regular audits of medical records to ensure accuracy and completeness
- Monitor documentation practices for compliance with organizational policies and regulatory requirements
- Respond to patient inquiries regarding their medical records in a timely and professional manner
- Provide copies of records to patients upon request, following proper authorization protocols
- Work closely with physicians, nurses, and administrative staff to ensure records are properly updated and accessible for patient care
- Assist with data entry and record organization to support practice operations
- Education & Certification:
- High school diploma or equivalent required
- Certification in Health Information Management (HIM) or Medical Records preferred
- Experience:
- Minimum of 2 experience in medical records management or a related healthcare administrative role
- Proficiency with electronic health record (EHR) systems required; experience with Athena preferred
- Skills & Attributes:
- Excellent organizational and multitasking skills
- Strong attention to detail and accuracy
- Knowledge of HIPAA regulations and medical terminology
- Effective communication and interpersonal skills
- Ability to work independently and as part of a team in a fast-paced environment
ReVive Orthopedics Spine & Sports Medicine offers a collaborative environment focused on patient care excellence and professional growth. We provide a competitive benefits package, including:
- Medical Insurance
- Vision and Dental Insurance
- 401(k) Retirement Plan
- Paid Time Off and Holidays
- Compensatory Bonuses based on productivity and performance
This position description is not intended to be a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of ReVive Orthopedic Spine & Sports Medicine. Since no position description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties, and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the job holder’s responsibility.
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