Admin Assistant, Executive

Responsibilities:

• Manage SVP calendars and schedule meetings – including RSVPs/confirming attendees ahead of calls, IT attendance/set up, ability to look ahead highlighting opportunities for time optimization.
• Serve as point person to format and consolidate all cross branded Marketing decks, projects and marketing materials.
• Support global fragrances and integrated communications team with marketing initiatives.
• Maintain current and active knowledge of all innovations and launch performance for brand and competitors.
• Maintain marketing calendars for training, events, awards, and future opportunities.
• Create/track TOAs, POs and brand support spending to achieve budgeted levels.
• Coordinate scheduling of store tours, travel plans and agendas for SVPs.
• Prepare the agenda for meetings and take minutes for team calls.
• Support the processing of invoices and travel/expense reports using Concur workflow system within the policies of the company.
• A/P experience – reconciling invoices, paying POs, etc.
• Keep abreast of new developments, trends, and competitor analysis in the global marketing space.

Requirements and Skills

• 0-2 years of experience in a similar role
• Strong communication skills, written and verbal.
• Strong collaboration and interpersonal skills - approachable, positive, and flexible
• Ability to work independently and own tasks and projects through completion.
• Excellent organization skills, attention to detail, resourcefulness and strong follow/tracking skills
• Ability to prioritize workload effectively to meet deadlines and proven ability to multi-task.
• Must be flexible and maintain composure and effectiveness in a fast-paced environment handling multiple and changing priorities.
• Proven analytical/reasoning skills to understand issues end-to-end.
• Ability to work independently but also as part of a team - strong team commitment.
• Results-oriented with strong work ethic and ability to drive projects forward.
• Solid Microsoft Office skills required, particularly PowerPoint and Excel
• Social Media and Digital space knowledge
• Experience with Google Analytics or similar analytical tools
• Experience with budgeting and invoicing
• The ideal candidate can demonstrate experience with fore thought in identifying and analyzing problems, generating alternative solutions and making decisions with limited supervision.
• Ability to differentiate and prioritize senior leadership, requests, schedules, etc.

The base pay range for this position in New York City is $60,000 and $70,000/year; however base pay offered may vary depending on skills, experience, job-related knowledge and location.  Certain positions may also be eligible for short and/or long-term incentives as part of total compensation.

Salary : $60,000 - $70,000