Procurement Assistant

**** NO C2C or supplier resumes are permitted. ****

Procurement Contracts and Training Administrator (formal title)

Rate: $32/hour W-2

Contract: 5 months -- Opportunity for extension or conversion based on attendance and performance.

Local candidates to St. Petersburg, FL/Tampa, FL only.

Will work hybrid schedule in office 10 days per month.

Laptop provided.

Summary

Under general supervision, assists with the onboarding and training of new hires to ensure compliance with company policies, procedures, and standards. The role involves reviewing contracts to maintain data integrity in the system of record. Responsibilities also include general administrative tasks, such as entering ServiceNow tickets, monitoring Outlook inboxes, and ordering supplies. Performs other duties as required.

Essential Duties and Responsibilities

● Assist with new hire training sessions and onboarding

● Reviews contracts, amendments, SOW, and supporting documentation and ensures that accurate information is captured in select fields in PeopleSoft.

● Loads fully executed contracts and all supporting documentation in the repository

● Updates electronic contract repository/system; reviews for accuracy

● Serves as point person for performing research on ad-hoc inquiries regarding contracts

● Tracks data for reporting and metrics

● Follows the procedures accordingly

● Review and update library of approved standards and forms

● Provides suggestions to refine processes

● Performs other duties and responsibilities as assigned

Knowledge of

● Fundamental concepts, principles, and practices of contract management.

● The structure and content of technology, non-technology, and related contracts

● Business administration disciplines e.g., accounting, business law, purchasing

● Standard contract templates

Skilled in

● Understanding policies and procedures

● Reviewing, analyzing and evaluating contracts, in accordance with the policies and procedures

● Researching and responding to internal customer and supplier issues in a timely manner

● Conducting research and documenting results

● Accurately tracking data for reporting and metrics

● Operating standard office equipment and using required software applications to produce correspondence, electronic communication, and maintain spreadsheets and databases

● Intermediate user with Microsoft Office Suite, especially Outlook, Excel, PowerPoint, and SharePoint

Ability to

● Effectively multi-task, prioritize workload, and immediately seek management guidance, when needed

● Partner with peers, team members, and other functional areas to accomplish objectives

● Identify non-compliance to policies and procedures

● Attend to detail while maintaining a big-picture orientation

● Gather information, identify linkages and trends, and apply findings to assignments

● Be a self-starter, work under pressure on multiple tasks concurrently, and meet deadlines in a fast-paced work environment with frequent interruptions and changing priorities

● Use appropriate interpersonal styles and communicate effectively, both orally and in writing, at all organizational levels

● Work independently as well as collaboratively within a team environment

● Establish and maintain effective working relationships at all levels of the organization

● Maintain confidentiality

Education/Previous Experience

● Associate's degree in a related field and a minimum of three (3) years' experience working in Procurement

● OR ~

● Bachelor's degree in a related field and one (1) year experience working with contracts and outside vendors preferred

● OR ~

● Any equivalent combination of experience, education, and/or training approved by Human Resources.