Administrative Assistant/Assistant Property Manager

Manage and administer the day-to-day operations of an in-house portfolio of office, industrial and retail product. tenant requests/property service logs; tenant HVAC usage; purchase spreadsheets; etc. Coordinate and direct services such as property maintenance, repairs, and supplies with day porters, maintenance personnel, and vendors. Perform other duties as assigned.

TASKS:

· Prepare new tenant welcome packages & commencement letters.

· Receive insurance certificates and verify lease funds are received prior to move-in.

· Maintain ongoing positive relationships with tenants and vendors.

· Review and answer correspondence from tenants and vendors.

· Coordinate with vendor & keep record of yearly backflow tests required by the city.

· Track vendor insurance certificates.

· Maintain purchase order system and receipts for project purchases.

· Run KW trends on HVAC computer.

· Coordinate vendors and follow up on inspection of the interior & exterior of properties; walk buildings & suites to verify they are in proper condition.

· Compile, store, and retrieve management data using computer.

· Create leasing flyers for vacant office and industrial space.

· Make recommendations to management with regards to maintenance or replacement of various systems/items throughout properties.

KNOWLEDGE:

· General knowledge of administrative & office procedures and systems such as word processing systems, filing & record management systems, form design principles, and office terminology.

· Knowledge of computer operations with emphasis in Microsoft Word & Excel.

SKILLS/ABILITIES:

· Communicate effectively with others, both verbally & in writing.

· Working knowledge of basic office machines.

· Ability to find information and identify essential information.

· Coordinate actions in relation to others' actions.

· Identify the nature of problems and reorganize information to get a better approach to problems or tasks.

· Exercise discretion and independent judgment.

WORK ETHICS:

· Employees should conduct their work according to the highest professional standards.

· Employees are expected to keep all work-related information strictly confidential.

Compensation based on experience.
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Work Location:

• One location

Typical end time:

• 5PM

Typical start time:

• 8AM

Work Remotely

• No

Job Type: Full-time

Pay: $25.00 - $35.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 3 years (Preferred)

Work Location: In person

Salary : $25 - $35