Office Coordinator

RH2 Engineering is currently seeking an Office Coordinator in our Medford location. This position combines office and administrative support to ensure RH2’s Medford office is operational, and the professional staff receive project support.

With your skills you will:

• Perform intermediate office tasks such as routing phone calls, processes incoming/outgoing mail, schedule meetings in MS Outlook, set up meetings in conference rooms, maintain office and kitchen supplies, and responsible for overall office organization.
• Coordinates the preparation of client and subconsultant contracts using the established contract review process. Tracks document status, ensures Director review, and obtains signatures by the deadline assigned.
• Assists Project Managers and professional staff with the preparation of letters, memoranda, reports, specifications, and other technical-related documents from rough drafts to final product following internal procedures. Prepares material for distribution as instructed.
• Coordinate production of documents as needed.
• Maintains network project files. Prepare files for archiving or destruction following internal processes.
• Assists other RH2 offices with Administration responsibilities when time and workloads allow. Conducts research on various topics, as assigned.
• Participate in special assignments and/or on the social committee. Coordinates office social events including setup and breakdown.
• Other duties and responsibilities as assigned.

What you’ll bring:

• 5-10 years of relevant administrative responsibilities in a professional office setting (experience in an Engineering or Consulting/Professional Services environment highly preferred)
• Demonstrated proficiency in Microsoft Office products and Adobe.
• Excellent communication skills, both verbal and written.
• Interpersonal skills to communicate to managers, clients, technical professionals, and peers.
• Strong time management skills and ability to prioritize tasks with changing priorities and competing deadlines.
• Strong organizational skills with the ability to track completion status.
• Experience in preparing, editing, and formatting documents in Word, Excel and PDF
• Ability to work in a distributed work environment where other key members may be in other offices.
• Associate’s degree required, Bachelor’s degree preferred.
• Microsoft Office Suite including Outlook, Excel, Teams, and Word preferred at an intermediate skill level.

Physical Requirements:

This position is primarily performed in an office/business setting. To successfully perform this job, an individual should have the ability, with or without reasonable accommodation, to:

• Sit or stand at a desk for several hours to perform work in an office setting.
• Ability to Lift 20 lbs. with or without accommodations.

Compensation counts:

RH2 has an excellent multi-component compensation package built to recognize and financially reward our employees’ contributions throughout their career with the company. Individual base compensation will vary within the following range based on skills, qualifications, and experience as they relate to the requirements for this position. RH2 values our employees’ work/life balance and compensates for overtime at 1.5 times the base rate for hours exceeding 40 regular hours in a work week.

Office Coordinator 2 (5-10 years of related experience): $32.00-$36.00/hour

Benefits you’ll enjoy:

Health & Wellbeing – 100% paid insurance premiums for medical, dental, vision, life, AD&D, disability, and an employee assistance program (EAP) employee coverage. Two buy-up medical plans are available, and low-cost partner and dependent coverage offered.

Rest & Recover – Nine (9) paid holidays. Competitive Paid Time Off (PTO) accrual benefit.

Savings Plans – 401(k) retirement plan with pre-tax and after-tax contribution options, generous employer 401(k) match, employer profit sharing contribution, employer Employee Stock Ownership Plan (ESOP) contribution, HSA with an annual employer contribution, FSA, and dependent care FSA available.

Team Building & Community – Office social events, all-company retreat, and paid volunteer hours to encourage local community involvement and partnerships.

Career Recognition & Development – Service anniversary bonuses and/or additional PTO on milestone anniversaries, incentives for professional licensure, defined career progression for every discipline, and mentorship from experienced professionals. We help advance careers because we care about you.

RH2 is an equal opportunity employer of all qualified individuals, including minorities, women, veterans, individuals with disabilities, and regardless of race, color, religion, sex, national origin, sexual orientation, gender identity, or any other characteristic protected by law. RH2 will consider qualified applicants with criminal histories for employment in a manner consistent with all federal, state, and local ordinances.

Applicants requiring special assistance and/or people with disabilities can contact Human Resources at (425) 951-5400.

Salary : $32 - $36