What are the responsibilities and job description for the Procurement Manager position at Rhoads Industries, Inc.?
POSITION SUMMARY
The Procurement Manager is responsible for developing and executing purchasing strategies, identifying and sourcing suppliers, managing vendor relationships, negotiating subcontracts, and ensuring the timely delivery of goods and services to support the company’s goals and objectives. The role includes overseeing the procurement process to ensure the timely and cost-effective acquisition of materials, supplies, and services needed for the company’s operations. This role requires specific responsibilities related to Department of Defense contracts and requires understanding of the application of federal regulations, such as the Federal Acquisition Regulation (FAR) and the Defense Federal Acquisition Regulation Supplement (DFARS) to sub vendor procurements related to DoD prime contracts.
DUTIES AND RESPONSIBILITIES
Procurement and Sourcing:
- Develop and implement procurement strategies to ensure the efficient acquisition of goods and services.
- Identify and evaluate potential suppliers and negotiate contracts to secure favorable terms and pricing.
- Monitor market trends and supplier performance to make informed purchasing decisions.
- Establish and maintain relationships with key suppliers and vendors to ensure a reliable supply chain.
Inventory Management:
- Oversee inventory levels to ensure sufficient stock while minimizing excess and obsolescence.
- Collaborate with inventory control teams to forecast demand and plan purchases accordingly.
- Implement and maintain inventory management systems to track procurement and usage.
Contract Management:
- Draft, review, negotiate and manage purchase agreements and contracts with suppliers.
- Ensure required federal regulations required per awarded DoD contracts and subcontracts are identified and flowed down appropriately to sub vendors and vendors.
- Ensure compliance with contractual terms and conditions and address any issues or disputes that arise.
- Conduct regular reviews of supplier contracts and agreements to ensure they meet the company's needs.
Cost Management:
- Monitor and analyze purchasing costs to identify opportunities for cost savings and process improvements.
- Develop and manage budgets for procurement activities, ensuring alignment with company financial goals.
- Implement cost-control measures and strategies to optimize procurement spending.
- Monitor key performance indicators (KPIs) related to purchasing activities, such as delivery times, cost savings, and supplier performance.
Team Leadership and Development:
- Lead and mentor the purchasing team, providing guidance, training, and support to ensure high performance.
- Conduct performance evaluations and identify opportunities for professional development within the team.
- Foster a collaborative and efficient work environment.
Compliance and Quality Assurance:
- Ensure compliance with company policies, industry regulations, and legal requirements related to procurement.
- Implement and enforce quality control procedures for purchased goods and services.
- Address and resolve any quality issues or non-conformance with suppliers.
Reporting and Analysis:
- Prepare and present regular reports on purchasing activities, inventory levels, and supplier performance.
- Analyze procurement data to identify trends, risks, and opportunities for improvement.
- Provide recommendations for strategic procurement decisions based on data and analysis.
EDUCATION:
- Required: Bachelor’s degree in supply chain management, Business Administration, or a related field or demonstrated equivalent experience.
- Preferred: Relevant certification (e.g., CPP, CPSM) is preferred
EXPERIENCE:
Minimum 3 years (5-8 years preferred), of experience in procurement or procurement/purchasing management, with a proven track record in negotiating contracts and managing supplier relationships.
QUALIFICATIONS:
- U.S. Citizenship required.
- Strong negotiation and analytical skills.
- Proficiency in procurement software and inventory management systems.
- Experience related to Department of Defense contracts and requires understanding of the application of federal regulations, such as the Federal Acquisition Regulation (FAR) and the Defense Federal Acquisition Regulation Supplement (DFARS) to sub vendor procurements related to DoD prime contracts.
- Effective communication and interpersonal skills.
- Ability to work under pressure and manage multiple projects simultaneously.
- Excellent organizational, problem-solving, and leadership skills.
- Strong communication and interpersonal abilities, with the capacity to manage client and stakeholder relationships effectively.
- Must be detail oriented and possess excellent time management and problem-solving skills
- An ability to communicate requirements in an industrial environment and to give effective direction by using written and/or verbal skills where appropriate.
- Excellent customer service and client communication skills.
- Proficient in Microsoft Outlook, Excel, Word, and PowerPoint.
- Ability to acquire and maintain appropriate Government security clearance required.
- Ability to pass Drug screening
- Supervisory Experience
PHYSICAL DEMANDS:
- The performance of this position involves exposure to construction or industrial areas where the use of personal protective equipment such as safety glasses, hard hats and hearing protection is required.
- May require walking and standing on irregular, uneven surfaces in an industrial setting and possibly at increased heights climbing and descending ladders and ship stairways.
- Must be able to work in a variety of physical positions, including sitting, standing, walking, and driving in an automobile
Rhoads Industries, Inc. is an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, and disability.
