Finance and Membership Coordinator

About Us

The Rhode Island Medical Society (RIMS) is a voluntary association of physicians, physician assistants, and medical students. We support and advocate for Rhode Island physicians in their efforts to provide high-quality patient care.

Position Summary

We are seeking a highly organized and detail-oriented Finance & Membership Coordinator to assist with membership invoicing, payment processing, and administrative support. This role provides an excellent opportunity for early-career professionals to gain hands-on experience in financial operations and membership management within a nonprofit organization. The ideal candidate has a foundational understanding of finance and accounting, is proficient in QuickBooks, and is eager to grow their expertise in business operations.

Key Responsibilities

• Process and manage membership invoices and payments.
• Utilize QuickBooks to track financial transactions, including accounts payable (A/P) and accounts receivable (A/R).
• Maintain and update membership records in our database.
• Generate and organize financial and membership.
• Respond to member inquiries regarding dues, payments, and membership related questions.
• Support administrative functions including email communications, document organization, and general office tasks.

Qualifications

• Bachelor’s degree or equivalent coursework in business, accounting, or a related field.
• Experience with QuickBooks (from coursework or internships).
• Proficiency in Microsoft Excel and general computer skills.
• Strong analytic and problem solving skills with attention to detail.
• Excellent verbal and written communication skills and willingness to learn.
• Ability to prioritize tasks, meet deadlines and work independently.

Supervision & Work Environment

• Reports to the Executive Vice President.
• Office-based role with minimal travel.

This is a great opportunity for a recent graduate or someone looking to start their career in finance, business administration, or nonprofit operations. If you are eager to learn and grow, we encourage you to apply!