What are the responsibilities and job description for the Chemistry Program Administrator III position at Rice University Minimal Template External Career Site?
Special Instructions to Applicants:
“All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.”
About Rice:
Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community and Excellence.
Position Summary:
The Department of Chemistry is seeking a Program Administrator III to support a faculty member with an exceptional and vibrant research program. This position will administer a program or set of programs, responsible for devising operational plans to achieve the stated goals and objectives. This includes administering key functions such as operations, budget and financial management, human resources, events, outreach and communications, and may include student support and recruitment. The selected candidate will also play a crucial role in assisting with fundraising activities and supporting faculty and/or senior staff in building and managing relationships with internal and external entities.
This position reports directly to professor of chemistry and works in close collaboration with the Department of Chemistry office.
Ideal Candidate Statement:
The ideal candidate will exhibit a high level of professionalism, excellent organizational and interpersonal skills, and the ability to proactively anticipate and address the needs of the program.
Workplace Requirements:
On campus position: This position is exclusively on-site, necessitating all duties to be performed in-person five days a week at the BioScience Research Collaborative (BRC) in the Rice University campus. Per Rice policy 440, work arrangements may be subject to change.
Exempt (salaried) positions under FLSA are not eligible for overtime.
Additionally, this position is funded by a grant, soft and/or restricted funds. Continued employment is contingent on the renewal of funding.
Minimum Requirements:
- Bachelor’s Degree
- 2 years of related experience
Skills:
- Ability to develop and initiate new strategies
- Advanced problem-solving skills
- Strong verbal and written communication skills
- Ability to work well under pressure and manage projects simultaneously
- Strong organizational and time management skills
- Advanced knowledge of Microsoft Office suite
- Strong data analysis skills
- Ability to work independently and as part of a team to meet expected deadlines and schedules
- Adept at problem-solving, creating contingency plans, and handling issues when necessary
- Strong client service orientation and attention to detail
- Ability to develop complex or multiple program partnerships and funding sources
- Ability to oversee and direct staff
- Knowledge of managing budgets and developing financial plans
Preferences:
- Experience working in an institution of higher education
- Experience with pre-Award and post-Award
Essential Functions:
- Administers program operations, ensuring efficient, effective and productive operations
- Creates and implements plans to achieve program objectives and mission
- Interprets, implements, and ensures compliance with policies and regulations and recommends changes to procedures and processes
- Analyzes data, identifies trends, develops reports, and recommends and implements changes to improve alignment with institutional mission and goals
- Creates and implements outreach plans that may include relationship development, communications, event, and conference management
- Provides support in developing relationships with internal and external entities
- May assist with fundraising activities
- Creates budget plans, monitors and approves expenditures, develops reports, conducts analyses, and manages and maintains financial records
- For academic programs, may be responsible for graduate student recruitment and admissions, student records, curriculum support, coordinating the accreditation process, managing scholarships and fellowships, and monitoring student progress
- May supervise small staff (up to three full-time staff)
- Coordinates grant/paper submission
- Provide support in grant management/letter preparation/meeting management
- Performs all other duties as assigned
Additional Functions
- Budget and financial management of large research funding portfolio
- Outreach and communication
- Project/Center administration management
Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University’s Disability Resource Center at 713-348-5841 or adarice@rice.edu for support.
If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.
