College Coordinator

Special Instructions to Applicants: 

All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

About Rice:
Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community and Excellence.

Position Summary

The College Coordinator serves as the administrative lead for Lovett College, one of eleven undergraduate residential colleges at Rice University. This role is integral to ensuring the seamless day-to-day operations of the college. The College Coordinator works closely with the Lovett College magister(s), reporting directly to the college magister with a secondary reporting line to the assistant dean. Responsibilities include managing Lovett College’s office, overseeing the college budget, and actively contributing to the planning and executing college-wide events and programming.

Ideal Candidate Statement

The Lovett College Coordinator fosters a safe and welcoming environment for students and core team members. This position oversees daily college operations, monitors multiple budgets, and coordinates events throughout the year. The ideal candidate is well-organized, adept at implementing administrative processes, tracking expenses, and proficient in using spreadsheets. Strong communication skills and experience mentoring students and college core team members on administrative processes are essential. As a self-starter, the Coordinator will provide guidance and support to students without direct management responsibilities.

Workplace Requirements

This is a full-time, on-site position at Rice University, with all duties performed in person. Per Rice Policy 440, work arrangements may be subject to change.

Hiring Range

$43,000 - $45,000 annually, contingent upon experience and qualifications.
This is an exempt (salaried) position under the FLSA and is not eligible for overtime.

Minimum Requirements

• Education: Bachelor’s degree
  • In lieu of a degree, additional related experience beyond the required amount may be substituted on a year-for-year basis.
• Experience: At least one year in a business office or university department setting
  • Additional related education may be substituted for experience on a year-for-year basis.

Skills

• Commitment to diversity and inclusion
• Strong written, oral, and visual communication skills
• Ability to apply student development and learning outcomes theories
• Experience managing events and programs
• Ability to learn and apply financial transaction processes
• Excellent customer service and interpersonal skills

Preferences 

• One or more years of experience in student services or administrative office roles
• Experience working with college students
• Familiarity with Rice University’s environment
• Knowledge of university operations and associated terminology
• Understanding of FERPA and Title IX regulations
• Experience using Banner, Google Docs, Box, Adobe Sign, and Oracle systems

Essential Functions

• Supports the department’s mission, vision, and goals
• Assists in the development, planning, and implementation of programming and outreach for student leaders and the campus community
• Coordinates leadership development programming for student leaders
• Manages logistics and marketing related to area responsibilities
• Administers daily business and administrative activities of the college
• Assists in budget management and monitors expenditures, serving as the HCM Administrator for student accounts and a delegate for magister expenses
• Provides guidance to students on a range of issues, helping them make informed decisions and directing them to appropriate university resources
• Regularly documents and assesses functional areas for improvement
• Contributes to the development of marketing materials, programming activities, outreach initiatives, events, and fundraising efforts
• Performs other duties as assigned

Additional Functions

• Manages the college office, including receiving, processing, and distributing mail
• Guides student leaders to develop independence in an experiential learning environment
• Assists the college magisters and core team with crisis management, including student well-being concerns, inclement weather, and college functions
• Collaborates with the college magister, student leadership, and Housing & Dining to facilitate the college housing process

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits

Rice Mission and Values: Mission and Values | Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University’s Disability Resource Center at 713-348-5841 or adarice@rice.edu for support.

If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.

Salary : $43,000 - $45,000