Academic Operations Specialist

Special Instructions to Applicants:
All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues

About Rice:

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community and Excellence.

Position Summary:
The Office of the Vice Provost for Academic Affairs seeks a skilled administrator to support faculty awards and retiree programs. This role provides operational support, manages awards administration, coordinates events, handles communications, and maintains the website.

Ideal Candidate Statement:
The ideal candidate is detail-oriented and organized, with exceptional problem-solving abilities and communication skills. They demonstrate proficiency in administrative operations, deliver outstanding customer service, and collaborate effectively to ensure operational success.

Workplace Requirements:
This position is exclusively on-site, requiring all duties to be performed in person at the Allen Center, Monday through Friday, working a schedule that falls between the hours of 7 a.m. and 7 p.m. Per Rice Policy 440, work arrangements may be subject to change.

Hiring Range: $57,000 - $59,900
Exempt (salaried) position under FLSA and not eligible for overtime

Minimum Requirements:

• Bachelor’s degree
• 2 years of experience in faculty administration, event planning, data management, or a related field.
  • In lieu of the education or experience requirement, additional related education or experience beyond the minimum required may be substituted on an equivalent year-for-year basis.

Skills:

• Advanced data analysis capabilities
• Exceptional written and verbal communication
• Attention to detail
• Proven ability to manage multiple priorities under pressure
• Self-directed while collaborating effectively to meet deadlines
• Quick adaptation to new systems and software
• Strong customer service orientation

Preferences:

• Experience with Oracle Cloud Fusion
• Experience with InfoReady software
• Experience with web design
• Experience with Academic Analytics

Essential Functions:

• Provides support to faculty, administrators, and staff by implementing and administering day-to-day functions of awards administration, including manual data input, award uploads, email communication, and managing the Faculty Awards InfoReady webpage
• Coordinates events, managing both internal and external vendors
• Analyzes trends to recommend process improvements for awards and retirement programs
• Manages data entry and database administration
• Represents the office to on-campus and external stakeholders
• Assesses training needs and develops related materials
• Maintains and updates website content as required
• Ensures compliance with policies and procedures while recommending improvements
• Performs additional duties as assigned

Additional Functions:

• Serves as the point of contact for Association of Retired Rice University Faculty (ARRUF) events

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits-overview

Rice Mission and Values: Mission and Values | Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University’s Disability Resource Center at 713-348-5841 or adarice@rice.edu for support.

If you have any questions, please email us at jobs@rice.edu . Thank you for your interest in employment with Rice University.