Demo

Professional Office Assistant-Front Office

Richie & Gueringer, PC
Austin, TX Full Time
POSTED ON 3/4/2025
AVAILABLE BEFORE 6/4/2025

Essential Duties and Responsibilities : (including but not limited to)

  • Answer phones, direct calls, take messages with a positive attitude, and an energetic work ethic;
  • Process mail and deliveries; deliver special-handling mail to the post office, maintain postage meter for postage and certified mail log;
  • Monitor copy machines and printers for paper and toner, schedule maintenance and repairs, when necessary, photocopy and fax as needed;
  • Maintain calendar for scheduling conference rooms for mediations, depos, and meetings, order lunches for mediations, depos, meetings, conferences, etc.;
  • Open new client files, type Engagement Agreements, process conflicts, compile billing reports; draft letters, indexes and outlines, maintain client information;
  • Maintain and track third party invoicing;
  • Enter and / or proof time entries and expenses in billing system;
  • Maintain and order law library books as needed;
  • Maintain, organize and stock supplies for workroom, offices and breakroom, provide inventory control system;
  • Provide general administrative support across the firm as needed;
  • Open and close office, make sure offices, conference rooms, reception area are all tidy and ready for next day’s business.

Requirements :

  • Must possess excellent administrative and word processing skills, typing 60 wpm, with proficiency in Windows 11, Microsoft Office 365, Explorer, Internet research and Adobe Acrobat Pro
  • Superior attention to detail, problem solving, strong organizational skills;
  • Ability to work effectively with multiple projects and deadlines and handle rapidly shifting priorities;
  • Excellent communication skills, both verbal and written, required to work effectively with people at all levels in the firm and with clients;
  • Punctuality and reliability are of the utmost importance and must be professional, courteous and friendly with a positive "can do" attitude.
  • Computer Skills :

  • Microsoft Office Suite 365, Windows 11, Defender; Internet Explorer, Adobe Pro
  • Education / Experience :

  • Law firm experience a plus
  • Some college courses
  • This is a full-time position working in the office, hours are 8 : 30 a.m. to 5 : 30 p.m., Monday through Friday, with a one-hour lunch break.

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