What are the responsibilities and job description for the Professional Office Assistant-Front Office position at Richie & Gueringer, PC?
Essential Duties and Responsibilities : (including but not limited to)
- Answer phones, direct calls, take messages with a positive attitude, and an energetic work ethic;
- Process mail and deliveries; deliver special-handling mail to the post office, maintain postage meter for postage and certified mail log;
- Monitor copy machines and printers for paper and toner, schedule maintenance and repairs, when necessary, photocopy and fax as needed;
- Maintain calendar for scheduling conference rooms for mediations, depos, and meetings, order lunches for mediations, depos, meetings, conferences, etc.;
- Open new client files, type Engagement Agreements, process conflicts, compile billing reports; draft letters, indexes and outlines, maintain client information;
- Maintain and track third party invoicing;
- Enter and / or proof time entries and expenses in billing system;
- Maintain and order law library books as needed;
- Maintain, organize and stock supplies for workroom, offices and breakroom, provide inventory control system;
- Provide general administrative support across the firm as needed;
- Open and close office, make sure offices, conference rooms, reception area are all tidy and ready for next day’s business.
Requirements :
Computer Skills :
Education / Experience :
This is a full-time position working in the office, hours are 8 : 30 a.m. to 5 : 30 p.m., Monday through Friday, with a one-hour lunch break.