What are the responsibilities and job description for the Health Information Technician position at Richmond Behavioral Health Authority?
Description
The Richmond Behavioral Health Authority is seeking a Health Information Technician to perform intermediate skilled administrative support and technical work protecting the security of all paper and electronic medical records, requesting records for agency staff at offsite storage facilities, following The Health Insurance Portability and Accountability Act of 1996 (HIPAA) Substance Abuse Confidentiality Regulations (42 CFR) Part 2 , Virginia administrative Code § 32.1-127.1 : 03. Health records privacy, and Center for Medicare and Medicaid Services(CMS) regulatory guidelines related to records maintenance, ensuring all documents are scanned and hung accurately into records, and related work as needed or assigned. Work is performed under the supervision of the Health Information Services Supervisor.
Essential Functions
Request records from offsite storage for any clinical services or staff, respond to emails and phone calls, run reports for audit reviews and record destruction per regulatory guidance from the State Library of Virginia
Scans external documents / information to designated record set daily.
Verify appropriate consent exists (HIPAA, 42CFR Part 2, Subpoena, etc.) before releasing protected health information.
Process Disability Requests, ROI's (Releases of Information) from individual and stakeholder requests and the SIS (Supports Intensity Scale) requests in accordance with State and Federal regulations.
Maintain Non Routine Disclosure Log in accordance with 45 CFR § 164.528 - Accounting of disclosures of protected health information.
Reviews and audits records for timeliness, completeness and accuracy of health data.
Organizes and maintains data for EHR to include closing individual records in the system.
Records data electronically for collection, storage, analysis, retrieving and reporting.
Protects PHI (Protected Health Information) for confidentiality, authorizes access to treatment records; performs data security ensuring that PHI is shared in accordance with HIPPA Privacy and Security Regulations, provides consultation and training to agency staff on health information services issues and functions.
Prints / compiles documents scanned into the E.H.R.per staff requests or in response to external audit requirements. Other duties as assigned.
Knowledge, Skills and Abilities
Knowledge of and ability to follow Federal and State regulations regarding medical records in paper and electronic format. General knowledge of medical office practices, procedures, equipment and techniques; general knowledge of agency operations and procedures; ability to understand; type and enter data accurately and at a reasonable rate of speed; ability to plan and prioritize work to meet deadlines; ability to meet and deal effectively with individuals served and agency staff; ability to solve problems within scope of responsibility; ability to operate standard office equipment; ability to establish and maintain effective working relationships with medical personnel, individuals served, personnel, community service providers, schools, associates and the general public.
Position Requirements
Education and Experience
Associates degree with coursework in medical records management, business administration, or related field and moderate experience providing administrative support in a behavioral health setting, or equivalent combination of education and experience.
Physical Requirements
This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; work requires stooping, and reaching; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.
Special Requirements
None.
Full-Time / Part-Time
Full-Time
Open Date
11 / 7 / 2024
Close Date
About the Organization
Join the Fearless!
Richmond Behavioral Health Authority (RBHA) is licensed by the Virginia Department of Behavioral Health and Developmental Services and is the statutorily established public entity responsible for providing mental health, intellectual disabilities, substance abuse and prevention services to the citizens of the City of Richmond.
Our Mission :
RBHA promotes health, wellness, and recovery for the people and communities we serve.
Our Vision :
An inclusive, healthy community where individuals are inspired to reach their highest potential.
Our Values :
Equity / Innovation / Quality / Inclusion / Accessibility / Transparency / Compassion / Integrity
Creating Healthy Communities - One Person, One Family, One Community at a time.
RBHA is committed to providing behavioral health services to all Richmond residents regardless of race, color, gender, age, religion, disability, or national origin.
Services are provided directly by RBHA staff and through contracts with private providers in the community. Funding is received through fees from consumers, the Commonwealth of Virginia, the City of Richmond, and local and state grants.
Starting Salary Range
22.20
EOE Statement
Richmond Behavioral Health Authority provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This position is currently accepting applications.
