Administrative assistant

JOB QUALIFICATIONS

Education : High school graduate or GED. Secondary training and secretarial experience preferred. Computer experience / training preferred.

Certification or Licensure : N / A

Skills :

Work Experience : The work requires prior office clerical experience and the ability to acquire word processing skills.

PRIMARY DUTY

Under general supervision, performs general office work. The work consists of varied general office duties involving skilled operation of office equipment, standard office procedures and responsible contacts with department members and parents.

Workers maintain and type reports, answer phones, and take messages, photocopy and assemble materials, and maintain files.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Performs general administrative assistant duties.
• Serves as receptionist. Greets visitors in courteous and professional manner; provides information and handle routine business associated with a busy, productive and smoothly run office
• Prepares and maintains correspondences for the Director. (*)
• Maintains confidentiality of sensitive information and materials; adheres to chain of command (*)
• Monitors Director’s e-mail, as requested. (*)
• Keeps director’s calendar (*)
• Receives and returns telephones calls on behalf of the Director as requested using high standard of telephone techniques
• Prepares official reports and proposals as needed. (*)
• Prepares policy and procedure manual / handbook for department. (*)
• Assists with the creation of agendas, pamphlets and other publications for the Richmond County School System, as needed.
• Maintains department staff schedules.
• Informs staff of interdepartmental meetings.
• Schedules site locations for department meetings and professional development activities.
• Serves as backup contact person for department telephones.
• Keeps records of contract personnel. (*)
• The employee shall carry out such other and further duties, whether specifically listed above or not, as are assigned or required by such employee’s supervisor, other appropriate school personnel, law board policy administrative regulation, department handbook, as are reasonably necessary to the efficient operation of the school system and its mission.

WORK ENVIRONMENT / PHYSICAL DEMANDS

The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

The employee must occasionally lift and / or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to talk and hear.

Last updated : 2024-07-31

Salary : $23,601 - $42,525