Transition Records Support Specialist

RieLes Group is seeking a Transition Records Support Specialist supporting the Georgia National Guard (GAARNG). Clay National Guard Center, Marietta, GA and frequent travel to Ft. Stewart, GA for attending training, conducting training, delivering briefings, observing field operations, and attending conferences are required and reimbursable with COR approval.

RieLes Group has been providing meaningful opportunities that move people to social and economic empowerment since 2009. Helping individuals find their next opportunity through Persistence, Integrity, Authenticity, and Respect. RieLes Group seeks to foster a relationship with each employee and our business partners.

Job Title: Transition Records Support Specialist
Monday through Friday from 7:30 am to 4:00 pm EST

Key Responsibilities:

• Records Processing: Manage, process, and review separation orders (NGB Form 22 or DD 214-1), retirement awards, RPAM corrections, and reduced age retirements for departing Soldiers.
• Retirement Certificate Generation: Generate Retirement Certificates for state-level retirement ceremonies.
• Retirement Briefings: Conduct retirement briefings during quarterly Transition Seminars.
• NGB 22/DD 214-1 Processing: Primarily focus on the production of the final NGB 22/DD 214-1 for retiring Soldiers, providing quality assurance checks for other retirement records.
• Subject Matter Expertise: Serve as a subject matter expert and advisor for all retirement and transition records.
• Record Retrieval: Utilize the Interactive Personnel Electronic Records Management System (iPERMS) to retrieve personnel records.
• DVA and Medical Command Coordination: Collaborate with the Department of Veterans Affairs (DVA) and the GAARNG Medical Command to provide required medical and personnel records.
• Inquiries Resolution: Address inquiries from the DVA and transitioning Soldiers, resolving sensitive questions related to records.
• Research Program Support: Coordinate, monitor, and provide support for research programs related to Soldier records.
• Communication Management: Manage the receipt and distribution of postal items and internal organizational communications.
• Medical Record Retrieval: Utilize the Health Readiness Records (HRR) database for efficient retrieval of medical records.
• Record Retrieval and Distribution: Facilitate the secure retrieval and distribution of medical and personnel records.
• Records Tracking: Maintain an updated records tracker on an Excel workbook, capturing records request data.
• Record Updates: Update supporting documents and records with copied medical and personnel data.
• Record Management & Compliance: Design and implement effective methods for collecting, analyzing, storing, retrieving, and reporting medical and personnel records in accordance with Federal, state, and local laws.
• Record Inspections: Conduct inspections of records to ensure completeness, internal consistency, and data accuracy.
• Electronic Records Transmission: Assist in planning and implementing new programs for secure electronic records transmission, adhering to HIPAA standards.
• HIPAA Compliance: Ensure compliance with HIPAA regulations for all release of information requests.
• Coordination and Administrative Support: Execute various coordination and administrative support functions, such as researching information, compiling data, preparing reports, and providing responsive customer service.
• Record Updates and Finalization: Ensure meticulous updates to Soldiers' records, including finalizing documents and ensuring accurate entry into the system.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field
• Strong understanding of military regulations, policies, and procedures related to personnel records and transitions
• Proficiency in Microsoft Office Suite and database management systems
• Experience with personnel data management and record-keeping
• Excellent communication, interpersonal, and organizational skills
• Strong attention to detail and accuracy
• Ability to work independently and as part of a team