Inventory Control Assistant: part time

This position is a Monday through Friday position, onsite, hours being 9:00 am- 2:00 pm.

Ringgold Telephone Company 

Job Description

Job Title: Inventory Control Assistant

Department: Inventory

Reports To: Accounting Manager

FLSA Status: Hourly, Non-Exempt, Part-Time

Prepared By: 

Prepared Date: April 2, 2025

Approved By: 

Approved Date:  04/01/2024

Summary: Responsible for accounting of all inventory movement and reconciliation by computerized inventory system.  Serves as primary mail courier. 

Essential Duties and Responsibilities include the following. Additional duties may be assigned.

·       Transfers and charges out materials, tools, and supplies to respective warehouses or departments.

·       Prepares materials and supporting documentation for outbound shipping for equipment returns and other outbound company shipments.

·       Receives incoming shipments within inventory program and verifies against purchase orders to ensure fulfillment.

·       Proper utilization of the bar-code program and all aspects of tracking serialized and non-serialized inventory.

·       Organizes and maintains warehouse and inventory areas for efficient material storage and handling. Maintains bar coding labeling system on each stock item and manually stocks inventory shelving with stock items received or returned.

·       Restocking of used equipment through the process of equipment returns.

·       Performs monthly physical inventory count of warehouse stock items in all locations.  Records, identifies, and reconciles inventory discrepancies and maintains best practices to minimize variance.

·       Determines if an item needs to be sent for repair and processes replaced item into inventory for use.

·       Performs routine clerical duties including data entry, maintaining files and records (electronically or manually), operating office machinery and answering telephones.

·       Safely operates forklift and other equipment such as pallet jack, dolly, or buggy in accordance with safety regulations. Follows the PPE safety standard.

·       Maintains storage areas in a clean and orderly manner.

·       Assists with disposition of property, supplies, and materials.

·       Ensures security of equipment storage areas.

·       Utilizes proper General Ledger account number in accordance to the transaction type.

·       Ensures that the Hazardous Communication Plan is followed and administered correctly to all “Right to Know” stations. Ensures that labeling and storage of materials follow the regulations within the Hazardous Communication plan.

·       Assists with PPE management.

·        Maintains stocked First Aid Kits to designated employee vehicles and within all RTC facility locations.

·       Utilizes current purchasing/inventory software in conjunction with the bar-coding program to properly account for and process equipment returns, receipts of new equipment, equipment transfers, and physical inventory counts as required. Maintains a thorough understanding of all inventory-related functionalities within the Reach program.

·       Responsible for daily mail courier services.

·       Serves as backup to the Inventory Control Technician.

Supervisory Responsibilities 

This job has no supervisory responsibilities.

Competency 

To perform the job successfully, an individual should demonstrate the following competencies:

Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group  problem solving situations; uses reason even when dealing with emotional topics.

Technical Skills - Assesses own strengths and weaknesses; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.

Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.

Interpersonal Skills - Focuses on solving conflict, not blaming; maintains confidentiality;  listens to others without interrupting; keeps emotions under control; remains open to others' ideas and tries new things.

Oral Communication - Speaks clearly and persuasively in positive or negative situations;  listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.

Written Communication - Writes clearly and informatively; edits work for spelling and  grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.

Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a  positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.

Visionary Leadership - Displays passion and optimism; inspires respect and trust; mobilizes others to fulfill the vision; provides vision and inspiration to peers and subordinates.

Change Management - Develops workable implementation plans; communicates changes effectively; builds commitment and overcomes resistance; prepares and supports those affected by change; monitors transition and evaluates results.

Quality Management - Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.

Business Acumen - Understands business implications of decisions; displays orientation to profitability; demonstrates knowledge of market and competition; aligns work with strategic goals.

Cost Consciousness - Works within approved budget; develops and implements cost saving measures; contributes profits and revenue; conserves organizational resources.

Diversity - Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment; builds a diverse workforce.

Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.

Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities.

Strategic Thinking - Develops strategies to achieve organizational goals; understands organization's strengths and weaknesses; analyzes market and competition; identifies external threats and opportunities; adapts strategy to changing conditions.

Judgment - Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.

Motivation - Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; measures self against standard of excellence; takes calculated risks to accomplish goals.

Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; develops realistic action plans.

Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.

Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.

Quantity - Meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly.

Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly.

Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent changes, delays, or unexpected events.

Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.

Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person  with an alternate plan.

Initiative - Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.

Innovation - Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others' attention.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience 

High school diploma or equivalency or three to six months related experience and/or training; or equivalent combination of education and experience. 

Language Skills 

Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills 

Ability to add, subtract, multiply, and divide in all units of measure, using whole  numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent  and to draw and interpret bar graphs.

Reasoning Ability 

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills 

Internet Explorer; Microsoft Suite.

Certificates, Licenses, Registrations 

Valid Driver’s License

Forklift Certification

Other Skills and Abilities 

Knowledge of warehousing methodology.

Multi-tasked organizational skills.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is frequently required to stand, walk, sit, reach with hands and arms and talk or hear.  The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 50 pounds. When lifting assistance is needed up to or beyond the weight limit at any time, either lifting equipment such as a hand truck, pallet jack, etc., or other staff should be utilized.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually quiet.

The statements contained herein reflect general details necessary to describe the principal function of this job, the level of knowledge and skill typically required and the scope of responsibility but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.

RTC is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

Salary : $15