Finance & Administration Operations Coordinator

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Job Description Summary

Under general direction of the Vice President for Finance and Administration, this position is responsible for coordinating and providing support for property and casualty insurance, risk management, real estate transactions and activities including rental activities, compliance and reporting support, and overall support of OBA operations, coordinates special projects arising from job related duties.

Job Description

DUTIES AND RESPONSIBILITIES:

Note: The following duties are illustrative and not exhaustive. Responsibilities may evolve based on organizational needs, and similar or related tasks may be assigned as necessary. Management reserves the right to assign additional duties as required.

• Oversee the annual and ongoing needs for information to support various insurance programs including scheduling property acquisitions, building construction and renovations, changes in building contents, vehicle and equipment additions and fine arts acquisitions.
• Primary point of contact for FICURMA policies and serves as liaison to attorneys, insurance companies, and individuals.
• Manage the campus certificates of insurance request process.
• Manage routine claims under various property and casualty policies and assists the Vice President of Finance and Administration with significant claims.
• On own initiative, identify opportunities to improve risk management on campus, recommending changes to policies and procedures to reduce loss, improve safety and minimize cost.
• Support the acquisition of real estate through periodic review of acquisition targets, contacting realtors or owners, managing real estate files, and arranging for inspections and other acquisition details.
• Remain competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses.
• Provide support to college international travelers utilizing current Travel Management System.
• Maintain and periodically review and reconcile College financial records storage.
• Maintain, review and reconcile Fine Arts Collection Inventory.
• Maintain OBA portal to include development, review and update of OBA policies and procedures and OBA email.
• Maintain and monitor College Compliance Calendar and assist in timely submission of reports and documentation.
• Perform miscellaneous OBA support duties as assigned.
  
  

Knowledge, Skills And Abilities

Note: The following knowledge, skills, and abilities are representative but not exhaustive. Candidates may be expected to demonstrate additional competencies relevant to the role. Meeting the listed qualifications does not guarantee job placement or advancement.

• Knowledge of business operations, policy development, risk management and best practices in a higher education setting.
• Skilled in the use of information systems to organize and extract meaningful information.
• Ability to work effectively and collaboratively with a variety of departments to achieve multiple goals.
• Ability to manage projects to meet established deadlines.
• Strong communication skills in a variety of presentation methods and settings.
• High level of integrity, confidentiality and professionalism.
• Ability to work independently and think creatively while managing time and resources effectively.
• Excellent problem-solving skills.
  
  

Minimum

Education and Experience

• Bachelor’s degree in business administration, accounting or a related field --- or an equivalent combination of education and experience.
• Three years of experience in business operations.
• Must possess demonstrated research, writing and editing skills.
• Technological self-starter. Proficient in Microsoft Word and Excel with the ability to work across entire Microsoft Office suite. Ability to learn new applications as needed.
  
  

Preferred

• Experience in small, private higher education.
  
  

Ringling College of Art and Design is an Equal Opportunity Employer. The College provides equal employment opportunity to all persons without regard to sex, age, gender, color, race, national or ethnic origin, religion, marital status, sexual orientation, gender identity or expression, disability, veteran status, genetic information, or any other basis prohibited by law.