Accounts Payable

POSITION TITLE : Accounts Payable Specialist

DEPARTMENT : Accounting

CLASSIFICATION : Exempt

POSITION REPORTS TO : CFO

POSITIONS SUPERVISED : None

POSITION PURPOSE

Responsible for the process of paying vendors and business-related expenses for Ringneck Energy and insures

all such activities are handled in accordance with policies in a timely manner, including facilitating electronic

storage and indexing.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Note : These are basic functions performed by the role of the Accounts Payable Specialist but may also be allocated

specific duties based on workload capacity as deemed necessary.

• Maintain incoming invoices at company email inbox
• Print out invoices
• Print out shipping / purchasing documents
• Verifying shipping / purchasing documents to the invoices
• Obtain necessary payment approvals for non-material invoices
• Enter receivers into accounting software
• Obtain payment approval on each invoice
• File invoices by payment date
• Handle vendor / grain customer payment
• Pull invoices for payment separately into ACH versus manual payment batch
• Create ACH Payment Batch for authorization
• Ensure all necessary documents are included in invoice packet
• Coverage for the administrative assistant as needed
• Enter and cut payment in Great Plains software (training provided)
• Reconcile and balance all relevant general ledger accounts at month end in Great Plains software
• Provide daily reports to CFO & Controller regarding all outgoing funds
• Responsible for daily accounting procedures
• Timely completion of monthy / quarterly filings
• Other related duties as needed

QUALIFICATIONS

EDUCATION / CERTIFICATION : High School Diploma or equivalent required

REQUIRED KNOWLEDGE

EXPERIENCE : 5 years prior experience AP / AR, and bookkeeping required

Experience in accrual accounting preferred, with emphasis on supporting

operational leaders with reporting and analysis required

Exceptional business math skills required

Excellent knowledge of Microsoft Office Suite required

10 key by touch required

Knowledge of general office equipment required

SKILLS / ABILITIES : Excellent written and verbal communication skills

Solid customer service abilities

Sound reasoning and decision-making skills

Well organized and attentive to details

Achieve results through the work of a team

Rev.1 / 2025 Page 2

Solve problems and make decisions in a clear and decisive manner

Build and manage relationships with business partners

PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION

Ability to sit for long periods of time. Able to view computer screen for lengths at a time. Must be able to speak

and listen clearly. Fine visual acuity to read for accuracy.

PHYSICAL STRENGTH : This job may require lifting up to 25 pounds occasionally.

INTENT AND FUNCTION OF JOB DESCRIPTIONS

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included.

Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities

included have been determined to be the minimal standards required to successfully perform the positions. In no

instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive.

Additional functions and requirements may be assigned by supervisors as deemed appropriate.

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably

accommodate disabled individuals. However, no accommodations will be made which may pose serious health or

safety risks to the employee or others or which impose undue hardships on the organization.

Job descriptions are not intended as and do not create employment contracts. The organization maintains its status

as an at-will employer. Employees can be terminated for any reason not prohibited by law.

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