What are the responsibilities and job description for the Administrative Assistant / Front Desk position at Rios Global?
We are seeking a reliable and professional Administrative Assistant / Front Desk to be the first point of contact for visitors and provide essential administrative support. If you are an organized, detail-oriented individual who enjoys multitasking and creating a welcoming environment, we want to hear from you!
As the Administrative Assistant / Front Desk, you will be responsible for providing exceptional customer service at the front desk while supporting various administrative tasks across the organization. This role is vital to ensuring smooth operations, supporting team members, and maintaining a professional and organized office environment.
Key Responsibilities:
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As the Administrative Assistant / Front Desk, you will be responsible for providing exceptional customer service at the front desk while supporting various administrative tasks across the organization. This role is vital to ensuring smooth operations, supporting team members, and maintaining a professional and organized office environment.
Key Responsibilities:
- Greet and welcome visitors, clients, and guests in a friendly and professional manner
- Answer and direct phone calls, emails, and inquiries to the appropriate department or staff member
- Manage the front desk area, ensuring it is always clean, organized, and well-maintained
- Handle incoming and outgoing mail, packages, and deliveries
- Schedule appointments, meetings, and conferences, coordinating with staff and clients to ensure smooth scheduling
- Assist with administrative tasks such as filing, data entry, document preparation, and office supplies management
- Support staff with travel arrangements, meeting coordination, and event preparation
- Handle office maintenance requests and ensure office equipment is functioning properly
- Maintain confidentiality and professionalism in all communications and tasks
- Assist in organizing company events, meetings, and team-building activities
- Support HR or accounting departments with basic clerical duties as needed
- Ensure that all visitors and staff follow company safety protocols and guidelines
- Proven experience as an administrative assistant or in a front desk role is preferred
- Excellent communication skills, both written and verbal
- Strong organizational and time-management skills
- Ability to multitask and work efficiently in a fast-paced environment
- Friendly, approachable, and professional demeanor
- Ability to maintain confidentiality and handle sensitive information
- Strong attention to detail and problem-solving skills
- A proactive attitude with the ability to anticipate and address office needs
- Competitive salary and benefits package
- A dynamic and collaborative work environment
- Opportunities for professional growth and career development
- A friendly, supportive team culture
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