What are the responsibilities and job description for the Event Coordinator position at RIOS GLOBAL?
We are currently seeking an organized, creative, and detail-oriented Event Coordinator to join our dynamic team. In this role, you will be responsible for planning, executing, and overseeing events from start to finish, ensuring every detail is executed flawlessly.
Key Responsibilities:
- Plan and coordinate events, including corporate meetings, conferences, trade shows, product launches, and social events.
- Work with clients or internal teams to understand event objectives, themes, and specific requirements.
- Develop event concepts, timelines, and budgets, ensuring alignment with company goals and client expectations.
- Coordinate logistics, including venue selection, catering, transportation, and equipment rentals.
- Liaise with vendors, suppliers, and contractors to ensure all aspects of the event run smoothly.
- Manage event registration and attendee communication, ensuring a positive experience for all participants.
- Oversee event setup and breakdown, ensuring that all materials, signage, and decorations are in place.
- Monitor event progress and troubleshoot any issues or concerns that may arise during the event.
- Ensure compliance with all safety regulations, licensing, and insurance requirements.
- Conduct post-event evaluations to assess successes, identify areas for improvement, and gather feedback.
- Prepare detailed reports on event performance, including budget reconciliation and attendee satisfaction.
Skills & Qualifications:
- Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field (or equivalent experience).
- 2-3 years of experience in event planning or coordination, with a proven track record of successful events.
- Strong organizational and multitasking skills, with the ability to manage multiple events simultaneously.
- Excellent communication and interpersonal skills, with the ability to work effectively with clients, vendors, and team members.
- Exceptional attention to detail and problem-solving abilities.
- Ability to work well under pressure and adapt to last-minute changes.
- Proficiency in Microsoft Office Suite and event management software (e.g., Eventbrite, Cvent).
- Creative thinking and a passion for creating memorable experiences.
What We Offer:
- Competitive salary and benefits package.
- A dynamic and supportive work environment.
- Opportunities for career growth and professional development.
- Access to industry events, networking opportunities, and continued education.
