Fleet Rentals Coordinator

Job Description

RIPA & Associates is a civil and utility construction company headquartered in Tampa, Florida. We specialize in a wide range of projects, including commercial, multifamily, residential, and public sector developments throughout Central Florida. Since our establishment in 1998 by Frank Ripa, we have consistently ranked among the Top 100 Private Companies in the Tampa Bay area.

At RIPA, our continued success as a site contractor is attributed to our highly experienced and knowledgeable field management team. Comprising skilled project managers and superintendents, they are the driving force behind our exceptional quality, productivity, and exceptional customer service. Our employees are actively involved in professional organizations such as NUCA, SUCA, Associated Builders & Contractors, TBBA, American Society of Professional Estimators, the Society for Human Resource Management, and HR Tampa.

Working at RIPA & Associates comes with a range of benefits, including but not limited to: Medical, Vision, and Dental insurance, Short-Term Disability, Voluntary Life insurance, Paid Time Off (PTO), Referral Program, Employee Assistance Program, Company-provided Life insurance, and a 401(k) retirement plan.

The Fleet Rental Coordinator is responsible for the daily oversight & execution of work processes related to the company’s rental equipment inventory and associated processes. This role will work closely with Fleet Purchasing and rental vendors to ensure rental equipment is ordered, delivered, and documented accurately per company requirements.

Responsibilities:

• Ability to handle a high volume of inbound and outbound emails and calls
• Facilitate end-to-end rental transactions using technology applications
• Coordinate with rental suppliers and internal dispatch for to ensure equipment is delivered/returned when requested
• Audit system data against Purchasing information for accuracy and facilitate the correction of any discrepancies
• Ensure rental vendor documentation is captured and cross referenced against PO details
• Notify vendors of repairs for rental equipment, as needed
• Update system data and internal departments for equipment replacements
• Review, verify, update, and ensure equipment and department invoicing is accurate and completed timely. Research and resolve discrepancies
• Assist in creating new equipment and fixed equipment numbers for new vehicles and equipment
• Utilize software to document equipment moves and reassignments
• Analyze equipment locations and correct any discrepancies
• Maintain applicable system logs and tracking files
• Participate in equipment training classes to improve product and application knowledge.
• Perform other duties as assigned by Management
  
  

Requirements:

• Minimum of 2 years of equipment rental administrator related experience.
• Experience working with equipment management systems.
• Strong attention to detail.
• Read, write, & speak clearly in English.
• Able to document work processes and procedures.
• Ability to multi-task in a fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Clear written and verbal communications.
• Basic knowledge of heavy equipment & vehicle terminology.
• Ability to work non-traditional schedule which may include weekends.
• Bachelor of Business Administration or other degree relevant to position is preferred.
  
  

RIPA provides Equal Employment Opportunity (EEO) to all employees and applicants for employment without regard to Race, Color, Religion, Gender, National Origin, Age, Disability, Veteran Status, Genetic Information & Testing, Family & Medical Leave, or any other protected class in accordance with applicable Federal Laws.

In addition, RIPA complies with applicable State and Local laws governing non-discrimination in employment and reasonable accommodation in every location in which the Company has facilities. This Policy applies to all Terms and Conditions of Employment, including, but not limited to hiring, placement, promotion, termination, layoff, recall, leaves of absence, compensation, and training.

Company Description

RIPA & Associates is a civil and utility construction company headquartered in Tampa, Florida. We specialize in a wide range of projects, including commercial, multifamily, residential, and public sector developments throughout Central Florida. Since our establishment in 1998 by Frank Ripa, we have consistently ranked among the Top 100 Private Companies in the Tampa Bay area.

RIPA & Associates is a civil and utility construction company headquartered in Tampa, Florida. We specialize in a wide range of projects, including commercial, multifamily, residential, and public sector developments throughout Central Florida. Since our establishment in 1998 by Frank Ripa, we have consistently ranked among the Top 100 Private Companies in the Tampa Bay area.