What are the responsibilities and job description for the Project Administrator position at Rise Construction?
Job Description
Rise Construction Enterprises is seeking a detail-oriented and organized Project Administrator to support our construction projects by handling administrative tasks, documentation, and communication between internal teams and external stakeholders. The ideal candidate will be responsible for project invoicing, compliance documentation, and general administrative duties to ensure smooth project execution.
Key Responsibilities
- Project Documentation & Compliance: Prepare, submit, and track required project documentation, including lien waivers, certified payroll reports, insurance certificates, and subcontractor agreements.
- Invoicing & Billing: Generate and send invoices based on contract terms, track payments, and follow up on outstanding balances.
- Contract & Submittals Management: Assist in organizing and submitting required project documentation such as RFIs, change orders, and submittals.
- Communication & Coordination: Act as a liaison between project managers, clients, vendors, and subcontractors to ensure all required paperwork and updates are provided in a timely manner.
- Payroll & Compliance Reporting: Ensure that certified payroll reports and other compliance documents are submitted accurately and on schedule.
- General Administrative Support: Maintain organized records, track deadlines, and provide support as needed to project managers and field teams.
Qualifications
- Exceptionally clear communicator in writing, in person and via phone
- Strong math and crical thinking abilities
- Prior experience in construction administration, project coordination, or related roles preferred (though not required)
- Familiarity with construction documentation, contracts, invoicing, and compliance requirements.
- Strong attention to detail, organization, and ability to manage multiple tasks efficiently.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and construction management software is a plus.
- Ability to interact professionally with internal teams, subcontractors, and clients.
Company Description
With nearly 40 years of experience in steel construction, Rise Construction Enterprises is growing, and we want you to be a part of it! Based in Northeastern Pennsylvania, we serve the surrounding region with a strong commitment to quality and reliability.
As a family-owned company from the start, we specialize in structural steel fabrication and metal building solutions, making us the trusted partner for modern construction projects. Our mission is simple: to be the partner of choice by consistently delivering top-tier solutions, on time and within budget.
At Rise, we’re not just about building structures—we’re about building lasting relationships with our clients. We pride ourselves on delivering value, keeping our promises, and exceeding expectations.
If you’re looking to be part of a team that cares about its people and the work it delivers, Rise Construction Enterprises is the place for you.
Benefits
At Rise Construction Enterprises, we believe in taking care of our team. We’re proud to offer a comprehensive benefits package designed to support your well-being and career growth. Our benefits include:
- Comprehensive Health Insurance to keep you and your family covered
- A 401(k) plan with employer match to help secure your financial future
- Generous Paid Time Off (PTO) to recharge and enjoy life outside of work
- Paid Holidays so you can celebrate and relax with loved ones
- Clear Opportunities for Advancement to help you grow your career with us
When you join Rise, you’re not just taking a job—you’re joining a company that invests in its people.
