What are the responsibilities and job description for the Attendance Officer position at Rise Up Academy?
POSITION TITLE: Attendance Officer
GENERAL CHARACTERISTICS:
Reports to: Building Principal or Designee
CONTRACT LENGTH: 10 ½ months (Grant Funded)
BASIC FUNCTION:
Maintains all student attendance and membership records and performs clerical duties for the Building Administration.
Other duties as assigned.
ESSENTIAL FUNCTIONS:
- Interpret and communicate compulsory attendance laws, school policy, SBCSC Code of Conduct, and other relevant regulations to students and parents.
- Records student absences and maintains student attendance records. Answers inquiries from parents, students, and teachers, regarding a particular student’s attendance record.
- Assist with locker assignments.
- Prepares periodic reports such as membership, average attendance, etc.
- Maintain confidentiality
- Monitor, review, and assess student attendance and behavior.
- Interpret and communicate compulsory attendance laws and school policy to students and parents.
- Ensure student compliance with the SBCSC Code of Conduct, attendance and tardy policies and determine and assign disciplinary action based on infraction(s) of the School Code of Conduct.
- Work with administrative staff to prepare student due process documentation and participate in Community Control Panel hearings as necessary.
- Communicate with parents and students in explaining procedures and consequences of the attendance policy. Meet with parents and students regularly regarding attendance issues.
- Serve as school liaison to parents, law enforcement agencies and court personnel.
- Confer with students in matters of attendance and tardiness and make a reasonable effort to gain their cooperation to improve their attendance. Demonstrate a fair and consistent approach when working with students, parents, and staff
- Track down “9999” no-show students.
- Work with Data Tech to monitor student attendance.
- Collaborate with the school administrative team.
- Monitor the recording of daily attendance to ensure that established procedures are followed.
- Identify student truancies, contact parents, and then report to the appropriate authorities, if necessary.
- Maintain a good, positive role model in attire and demeanor.
- Ability to work well with others in the office and the school as a whole. Follow other directives from school administration that serve to improve services to the students and patrons of the SBCSC.
- Any other duties assigned by building-level administration.
SPECIAL CHARACTERISTICS OF THE POSITION:
High school graduate (or equivalent) and 1-5 years of successful clerical experience. Knowledge of standard office procedures, and ability to learn SBCSC policies and procedures related to absenteeism, attendance, and tardiness. Must be able to type accurately; ability to spell correctly and use proper grammar; ability to maintain accurate orderly records; ability to deal with students, parents and teachers. Computer knowledge, for which a skills test may be required.
Minimum qualifications:
- Excellent interpersonal, communication, leadership and organizational skills.
- Ability to develop databases and use word processing.
- Must be knowledgeable about or be able to learn and understand State compulsory laws.
- Ability to interpret laws, policies and procedures.