Attendance Officer

POSITION TITLE: Attendance Officer

GENERAL CHARACTERISTICS

Reports to: Building Principal or Designee

CONTRACT LENGTH: 10 ½ months (Grant Funded)

BASIC FUNCTION

Maintains all student attendance and membership records and performs clerical duties for the Building Administration.

Other duties as assigned.

Essential Functions

• Interpret and communicate compulsory attendance laws, school policy, SBCSC Code of Conduct, and other relevant regulations to students and parents.
• Records student absences and maintains student attendance records. Answers inquiries from parents, students, and teachers, regarding a particular student's attendance record.
• Assist with locker assignments.
• Prepares periodic reports such as membership, average attendance, etc.
• Maintain confidentiality
• Monitor, review, and assess student attendance and behavior.
• Interpret and communicate compulsory attendance laws and school policy to students and parents.
• Ensure student compliance with the SBCSC Code of Conduct, attendance and tardy policies and determine and assign disciplinary action based on infraction(s) of the School Code of Conduct.
• Work with administrative staff to prepare student due process documentation and participate in Community Control Panel hearings as necessary.
• Communicate with parents and students in explaining procedures and consequences of the attendance policy. Meet with parents and students regularly regarding attendance issues.
• Serve as school liaison to parents, law enforcement agencies and court personnel.
• Confer with students in matters of attendance and tardiness and make a reasonable effort to gain their cooperation to improve their attendance. Demonstrate a fair and consistent approach when working with students, parents, and staff
• Track down "9999" no-show students.
• Work with Data Tech to monitor student attendance.
• Collaborate with the school administrative team.
• Monitor the recording of daily attendance to ensure that established procedures are followed.
• Identify student truancies, contact parents, and then report to the appropriate authorities, if necessary.
• Maintain a good, positive role model in attire and demeanor.
• Ability to work well with others in the office and the school as a whole. Follow other directives from school administration that serve to improve services to the students and patrons of the SBCSC.
• Any other duties assigned by building-level administration.
  
  

SPECIAL CHARACTERISTICS OF THE POSITION

High school graduate (or equivalent) and 1-5 years of successful clerical experience. Knowledge of standard office procedures, and ability to learn SBCSC policies and procedures related to absenteeism, attendance, and tardiness. Must be able to type accurately; ability to spell correctly and use proper grammar; ability to maintain accurate orderly records; ability to deal with students, parents and teachers. Computer knowledge, for which a skills test may be required.

Minimum Qualifications

• Excellent interpersonal, communication, leadership and organizational skills.
• Ability to develop databases and use word processing.
• Must be knowledgeable about or be able to learn and understand State compulsory laws.
• Ability to interpret laws, policies and procedures.