Administrative Assistant, Housing Operations

Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

The Administrative Assistant facilitates the efficient operation of the Property Management, Compliance and Marketing teams by performing a variety of clerical and administrative tasks.

• Performs day to day clerical and office maintenance duties, providing support and back office assistance to management team.
• Receives and makes phone calls daily in support of the Property Management Team; screens and directs incoming calls as necessary.
• Drafts letters, emails, and other communications as needed.
• Coordinate and schedule Property Management meetings; prepares agendas as necessary.
• Create and maintain all tracking systems for Property Management, Compliance, Collections and Marketing.
• Investigates questionable data.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Reviews and tracks all outstanding invoices and purchase orders in Yardi and ensuring timely submission of all invoices by property management staff.
• Ordering materials from vendors and suppliers as needed.

• Assist with all necessary documents, forms and applications as assigned.
• Improve systems and procedures and initiate corrective actions.

• Performs other related duties as assigned.

COMPETENCIES

• Knowledge in Yardi software (a plus)
• Proficiency in Microsoft Word, Microsoft Excel, and other office software programs
• Ability to create and format reports, develop tracking systems, use formulas and functions
• Must be organized, hands-on and detail-oriented with strong interpersonal and communication skills, both verbal and written
• Must be Self-starter with a positive attitude; good organizational and time management skills, quick learner and have multitasking ability
• Team player who always maintains a positive attitude

EDUCATION EXPERIENCE

High School Diploma or equivalent

Equ Equal Employment Opportunity (EEO)/Affirmative Action Policy Statement

It is the policy of RiseBoro to provide equal employment opportunity to all employees and applicants for employment. No individual will be discriminated against on the basis of race, color, age, creed, religion, national origin, citizenship status, political or union affiliation, marital or partnership status, sex, sexual orientation or affectional preference, gender identity, familial status, genetic information or predisposition or characteristic, disability, status as a victim of domestic violence, status as a veteran or member of the U.S. military and related obligations, or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including but not limited to, recruitment, hiring, job placement, compensation, benefits, training and apprenticeship, employee development, promotion, demotion, discipline, transfer, lay-off and recall, and termination. RiseBoro makes reasonable accommodations based on religion and/or disability as required by law, and requests for accommodation are to be directed to the Human Resources Department.

Qualifications

It is the policy of RiseBoro to provide equal employment opportunity to all employees and applicants for employment. No individual will be discriminated against on the basis of race, color, age, creed, religion, national origin, citizenship status, political or union affiliation, marital or partnership status, sex, sexual orientation or affectional preference, gender identity, familial status, genetic information or predisposition or characteristic, disability, status as a victim of domestic violence, status as a veteran or member of the U.S. military and related obligations, or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including but not limited to, recruitment, hiring, job placement, compensation, benefits, training and apprenticeship, employee development, promotion, demotion, discipline, transfer, lay-off and recall, and termination. RiseBoro makes reasonable accommodations based on religion and/or disability as required by law, and requests for accommodation are to be directed to the Human Resources Department.

Salary : $21 - $24