Financial Manager

Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

The Financial Manager will provide direction and leadership overseeing the day-to-day financial functions of our RB Seniors division. They will serve as the liaison to RBs Administrative Departments including but not limited to Finance & Accounting, Accounts Payable, Receivables, and Payroll. In addition, the Financial Manager will track the financial performance for all government funded contracts and fundraising activities. Other duties and responsibilities include:

• Design effective budget models for the Seniors division;
• Work with Director of Operations to prepare budgets and budget modifications for all grants, non-funded programs and division operating activities;
• Maintain records of grants information including but not limited to budgets, work-scope and programmatic reports for auditing purposes;
• Analyze financial information (e.g. revenues, expenditures and cash management) to ensure all operations are within budget by performing monthly budget to actual variance analysis;
• Report variances between actual and budgeted financial results at the end of each reporting period to the finance department and review with program directors;
• Present annual budgets to finance department;
• Perform on-going forecasting to ensure grants are maximized;
• Review budgets to ensure compliance with contractual and legal regulations;
• Coordinate requests to funder for approval to purchase equipment and one-time costs as applicable;
• Conduct periodic review of liability insurance spreadsheets;
• Request property codes (previously referred to as cost centers) for new grants & contracts and at the start of new fiscal years;
• Prepare & track request on all purchases;
• Review accounting software to ensure program invoices are approved in a timely manner to the Accounts Payable department;
• Assist with communication to vendors regarding payments and concerns on accounts;
• Review capital vouchers sent to funding agencies to ensure accuracy;
• Identify ledger inaccuracies and prepare journals to effect change;
• Review monthly cost allocations to ensure accuracy to that all cost are allocated correctly and review unbilled items to ensure timely approval and proper allocation prior to payroll cut-off date;
• Attend monthly financial meeting with the Finance department to coordinate with fiscal staff and report back to Director of Operations and VP;
• Work with Division Directors to secure appropriate backup source documentation to substantiate invoices and claims;
• Ensure payroll reports are reviewed and corrections returned to the Payroll Department in a timely manner;
• Coordinate back-up as needed for and prepare journal entries for corrections to payroll certifications and retroactive allocations;
• Recommend spending improvements that increase profits;
• Process PAFs (Performance Action Forms) for staff as needed;
• Work closely with RiseBoro HR team on recruitment and hiring of staff in compliance with agency, contractual and other regulatory agencies policies and procedures, including but not limited to:
  • Submission of job requisition
  • Finalization of job description/posting
  • Coordination of applicant screening and interview arrangement
  • Submission of hiring documents to HR
• May be asked to assist with communications between HR and divisional staff as needed;
• Maintain necessary files for audits;
• Maintains confidentiality at all times;
• Other duties as required by the organization.

Supervisory Responsibilities:

• Provide leadership and direction to the bookkeeping staff to ensure the delivery of high performance, acting as an enthusiastic, positive and motivated coach;
• Ensure that staff understand and are knowledgeable on all program budgets not just their assigned programs, so that coverage is available at all times;
• Taking full responsibility for the performance management of the team to ensure that quality and deadlines are achieved and maintained and that any issues are managed in line with RiseBoro policies, procedures and guidelines;
• Coordinate training programs for new staff and identify training needs for current staff;
• Communicate on a daily basis with direct reports to ensure all deadlines and objectives are being met, all issues are being addressed, and follow-up is properly documented;
• Prepare/review timesheets on a bi-weekly basis and submit them to the payroll department for processing. Ensure proper staff coverage for scheduled and unscheduled time off;
• Hold team meetings and ensure that bookkeeping staff is informed of divisional changes and initiatives.

COMPETENCIES

• Must be detail-oriented and possess excellent communication and organizational skills;
• Experience with Microsoft office programs, with advanced knowledge of word and excel;
• Ability to deal professionally with confidential information.
• Must have experience and knowledge of bookkeeping, budgeting and financial analysis
• Commitment to organizations mission, vision and values
• Ability to understand the concepts of institutional and structural racism and bias and their impact on underserved and underrepresented communities
• Have a demonstrated commitment to supporting communities who have experienced systemic oppression and bias (e.g. people of color, LGBTQ people, immigrants, justice involved persons, etc.)

EDUCATION EXPERIENCE

• Bachelors degree from an accredited college or university with a major in business, finance, math or any other related field; or
• Associates degree and 5 years of bookkeeping; or
• High school diploma and 8 years of bookkeeping experience.

Qualifications

It is the policy of RiseBoro to provide equal employment opportunity to all employees and applicants for employment. No individual will be discriminated against on the basis of race, color, age, creed, religion, national origin, citizenship status, political or union affiliation, marital or partnership status, sex, sexual orientation or affectional preference, gender identity, familial status, genetic information or predisposition or characteristic, disability, status as a victim of domestic violence, status as a veteran or member of the U.S. military and related obligations, or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including but not limited to, recruitment, hiring, job placement, compensation, benefits, training and apprenticeship, employee development, promotion, demotion, discipline, transfer, lay-off and recall, and termination. RiseBoro makes reasonable accommodations based on religion and/or disability as required by law, and requests for accommodation are to be directed to the Human Resources Department.

Salary : $75,000 - $85,000