Onboarding Specialist

Overview

The Onboarding Specialist I assists the Human Resources department in carrying out various program and procedures for all Rising Ground’s employees, which may include: responding to employee requests and questions, recruitment and staffing, maintaining HRIS database and personnel files, compliance and internal controls. This critical support position will supply services and solutions to supports the people, processes, and technologies within the Human Resources talent acquisition and onboarding areas. As part of our People team, you’ll help us attract , hire and retain the top talent we need to achieve our vision.

Responsibilities

• Delivers a superb candidate experience that begins with the initial phone call all the way through delivering onboarding
• Creates, compiles, or designs services and events that communicate the organization’s information, services aligned by mission; builds and manages employer branding and visibility to external candidates.
• Implements recruitment processes related to the recruitment cycle, vacancy announcement, screening, coordinating interviews, conducting reference checks, and informing employees of their hiring status.
• Coordinate logistics for career fairs and other Talent Acquisition activities, as necessary.
• Supports the onboarding process for new hires, transfers and temporary staff.
• Competes new hire paperwork and background checks.
• Creates new employee files and ensures paperwork is complete and in compliance.
• Enter employee information/changes in ADP Workforce Now.
• Performs file audits to ensure that all required employee documentation is collected and maintained.
• Assists employees and supervisors with basic interpretation of HR policies and procedures.
• Records employee information such as personal data, compensation, benefits, tax data, attendance, performance reviews or evaluations, and termination date and reason in HRIS System.
• Supports coordination of the new hire process (schedule appointments, process paperwork, identity and verify credentials, ID card creation, fingerprint scheduling)
• Conducts review of employee documents and ensures all required clearances are met in accordance with funder and agency requirements
• Assist with performing employee background checks including but not limited to: Fingerprinting appointments, Statewide Central Registry Checks, Sex Offender Registry Checks, SEL, Streamline Verify, and SSN
• Works integrally with associated teams to create, manage coordinate and deliver New Hire Orientation training (globally) to internal and external partners and customers.

Qualifications

• Bachelor’s Degree preferred
• 1-2 years of experience as an HR Assistant plus 1 year of experience in Recruiting
• Ability to work in a high-volume environment, including ability to balance priorities and meet important deadlines
• Strong attention to detail and follow through
• Effective communication and customer service skills
• Bi-lingual Spanish required