Billing and Accounts Receivable Specialist

Rite-A-Way Pest Control is seeking a detail-oriented and experienced Billing and Accounts Receivables Specialist to join our growing team. This role is ideal for someone with strong organizational skills, attention to detail, and experience in managing billing processes and accounts receivable.

As the Billing and Accounts Receivables Specialist, you will be responsible for overseeing the billing cycle and ensuring that financial records related to customer accounts are accurate and up-to-date. You will play a crucial role in maintaining the company's cash flow by ensuring timely collection of payments and keeping clients' accounts in good standing.

Key Responsibilities:

• Invoice Preparation and Distribution:
• Prepare and issue invoices to clients based on services rendered, ensuring that all charges are accurately reflected.
• Send invoices promptly to customers via email, mail, or through the company’s online payment system.
• Accounts Receivable Management:
• Monitor and track outstanding invoices and payments from clients.
• Follow up with clients on overdue accounts, either by phone, email, or letter, and resolve any discrepancies or payment issues.
• Coordinate with the collections department or management team on accounts that require further action.
• Ensure that accounts receivable records are updated regularly and accurately reflect the status of each client account.
• Financial Record Keeping:
• Maintain up-to-date records of all incoming payments, and ensure they are properly applied to customer accounts.
• Assist in the preparation of monthly and quarterly financial reports, providing insight into aging accounts and cash flow trends.
• Reconcile accounts receivable and payment records, ensuring accuracy and completeness.
• Work closely with the accounting department to ensure accurate financial reporting.
• Customer Service & Dispute Resolution:
• Respond to client inquiries regarding invoices, payment status, and account issues, ensuring timely and professional communication.
• Resolve billing discrepancies and customer complaints in a professional and efficient manner.
• Collaboration and Teamwork:
• Collaborate with our customer service team to ensure proper billing and collection of payments.
• Provide necessary documentation and support for internal audits or external reviews.

Qualifications and Skills:

• High school diploma or equivalent required; Associate's or Bachelor’s degree in Accounting, Finance, or related field preferred.
• Proven experience as a Billing Specialist, Accounts Receivable Clerk, or similar role.
• Strong understanding of billing cycles, payment processing, and accounts receivable procedures.
• Excellent attention to detail and organizational skills.
• Ability to work independently and manage multiple tasks simultaneously.
• Strong communication and interpersonal skills, with the ability to handle sensitive financial matters professionally.
• Basic knowledge of financial reporting and reconciling accounts.
• Proficiency in Microsoft Office Suite, particularly Excel.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Yearly bonus

Work Location: In person

Salary : $20 - $25