What are the responsibilities and job description for the Bookkeeper position at RITE Technology?
Job Title: Accounting Clerk / Office Assistant
Department: Administration
Reports To: The office of Executive Administration
General Description:
Process all financial transactions including Accounts Payables, Receivables, Credit Card Expenses, and any outside reporting. Back up to all administration functions including but not limited to sales processing, contracts, billing, and client reception.
Responsibilities:
Accounts Payable
- Review, code and enter accounts payable invoices
- Obtain vendor invoice
- Review, match and enter Purchase Order invoices
- Verify Invoices for pricing and get authorization signatures from department managers
- Review and Reconcile the Un-invoiced Purchase Order Receipts
- Reconcile vendor statements
- Reconcile Credit Card purchases, obtain receipts and provide backup for processing
- Review Expense Reports for processing
- Attend to Vendor calls
- Process 1099’s yearly
- Process Monthly Sales Tax Reports
Accounts Receivables/Cash Postings
- Review and post all checks, cash, ACH, received by the customers or leasing companies
- Process Credit Card payments
- Work with leasing company representatives on discrepancies in funding
- Review leasing company ageing for cash management and lease activity
- Assist with collections and manage the AR for all clients
Monthly/Quarterly Reconciliations:
· Unapplied Cash Detail
· A/R Ageing compared to leasing ageing
· Contracts written off by leasing company
Reporting
· Assist with monthly reporting as needed
Human Resources
· Assist with the onboarding of new employees
· Assist with the offboarding of employees
· Maintain employee files
Office
· Answer phones when needed
Experience Requirements:
Minimum 3 years’ experience as an accounting clerk or staff accountant.
Working knowledge of Microsoft Word and Excel is a must
Educational Requirements: A bachelor’s degree in accounting or relevant is desired.
Specific tools and training support will be provided
Ideal candidate qualities:
Detail oriented
Organized
Excellent communicator
Coachable
Confidential