D208 - Human Resources - Human Resources Administrative Specialist

HR Administrative Assistant Job Summary: The HR Administrative Assistant plays a crucial role in supporting the Human Resources team by ensuring the smooth execution of daily operations. This position focuses on a variety of administrative tasks, such as managing employee records, coordinating onboarding and offboarding processes, and assisting with recruitment efforts. It also involves responding to employee inquiries, organizing events, and preparing reports. The role requires strong organizational skills, attention to detail, and the ability to handle confidential information with professionalism. By providing reliable support across HR functions, this role contributes to fostering an efficient and positive work environment.  Benefits Offered:  Competitive Pay  Medical, Dental, Vision Insurance  Paid Time Off  12 Paid Holidays  401k with an employer match  Flexible Spending Accounts  Short and Long-term disability coverage  Life Insurance  Employee Discount Program   Location/Schedule: 175 Emery Highway, Macon, GA 31217 Monday-Friday 8:30am-5:00pm   Key Responsibilities: Provide administrative support to the HR department, including scheduling meetings, preparing documents, and managing correspondence. Maintain and update employee records in the HRIS system, ensuring accuracy and compliance. Assist with the onboarding and offboarding processes, including preparing new hire packets, conducting orientation sessions, and processing termination paperwork. Respond to employee inquiries regarding HR policies, benefits, and procedures in a timely and professional manner. Help coordinate company events, training sessions, and employee engagement activities. Support the recruitment process by posting job openings, scheduling interviews, and communicating with candidates. Prepare HR reports and presentations using collected data and metrics. Ensure compliance with all federal, state, and local employment laws and company policies. Manage confidential files and records with the utmost discretion. Assist with special HR projects and initiatives as assigned.   Qualifications: Associate's degree in Human Resources, Business Administration, or a related field, or equivalent work experience. 1-2 years of experience in an administrative or HR support role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with HRIS systems and applicant tracking software is a plus. Excellent organizational and time management skills. Strong attention to detail and accuracy. Effective communication and interpersonal skills. Ability to maintain confidentiality and handle sensitive information with discretion.   Preferred Qualifications: Bachelor’s degree in Human Resources or a related field. Basic knowledge of employment laws and HR best practices. Experience supporting recruitment, onboarding, and employee engagement activities. Proficient in Microsoft Office Suite or related software.   Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.